Job Description:
Equal Employment Opportunity/M/F/disability/protected veteran status

Location: Albany, NY Category: Administrative Posted On: Wed Oct 9 2024 Job Description:

Job Description for Administrative Assistant I

NY CREATES seeks applicants for the position of Administrative Assistant I to support staff in the following departments: Human Resources, Marketing & Communications, and Workforce Development (WFD).

Job responsibilities include, but are not limited to:

• Answering phones, calendar management, setting up teleconferences, formatting and manipulating text and data from various sources to produce and/or revise complex data, filing and general office support.
• Coordinating business travel logistics (flights, trains, other public transportations, hotel rooms, registrations, etc.) including preparing travel approval forms and travel documents and travel expense reports.
• This position will also serve on an administrative team that supports the main reception desk when coverage needs arise.
• Responding to department requests, completing/distributing reports and other information assembled in the department, etc. Attend meetings - take minutes and capture action items.
• Other reasonable duties as assigned.

Job Requirements:

Minimum Requirements for Administrative Assistant I

• A bachelor's degree in business, communications, or related field
• Minimum two to three years of relevant experience.
• Strong interpersonal skills, proficiency in Microsoft Word, Outlook, Excel, and PowerPoint,
• Demonstrated ability to navigate very complex, sensitive interactions with tact and discretion, maintain confidentiality with savvy ability.
• Demonstrated technical competence in areas including teleconferencing and AV equipment.
• Ability to be assertive, exercise excellent judgment and decision-making skills.
• Must be extremely organized and detail oriented including management of multiple calendars.
• Strong proficiency as it relates to time management, multitasking and prioritization of tasks.
• Ability to work with high level executives, academia, government, and business officials.
• Experience with providing administrative support to those in a remote setting (proficiency with CISCO Webex, Microsoft Teams and ZOOM.)

This position is contingent on the satisfactory completion of a background check; this position may require annual background checks.

PREFERRED REQUIREMENTS

Don't meet every requirement? At NY CREATES we are dedicated to building a welcoming, diverse and inclusive workplace. If you are excited about working for NY CREATES but your experience doesn't exactly align perfectly with the job description, we encourage you to apply anyway, you might still be a perfect fit or a fit for another role at NY CREATES.

Benefits

• Medical, Vision, and Dental
• Competitive Pay and PTO
• Flexible Heath Spending and Dependent Care Accounts
• Basic / Optional Life Insurance
• Post-Retirement Health Insurance
• Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.
• Optional employee contributed retirement account.

Location: 257 Fuller Road, Albany, NY 12203

Salary Range: $21.63- $24.01/ hr

*Posted salary rates are determined upon experience and education

Additional Information:

NOTE: Some positions require access to export-controlled commodities, technical data, technology, software, or restricted programs where U.S. Government authorization may be required.

For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion. Proof of status may be required prior to employment in connection with necessary authorizations.

Employment is with the Research Foundation for SUNY which is an Equal opportunity Employer including individuals with disabilities and protected veterans.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply please call Human Resources at 518-437-8686.

PI251293608

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