Ultimate Staffing has a fantastic Front Desk Administrator role available in Rockville! This is a temp-to-hire or direct hire position. It is full-time and fully in office. This position is with a great accounting firm offering excellent benefits and company perks! Annual salary is $45-65k.
Key Responsibilities:
Client Interaction:
Warmly greet clients, visitors, and staff upon arrival, ensuring they are connected with the appropriate team members.
Efficiently answer and route all incoming phone calls to the correct staff members, handling inquiries professionally and courteously.
Manage and maintain the reception area, ensuring a clean, organized, and professional appearance.
Administrative Support:
Provide comprehensive administrative support to upper management, including calendar management, meeting coordination, and travel arrangements as needed.
Assist management with a variety of projects, ranging from data entry and document preparation to research and event coordination.
General Office Duties:
Handle clerical tasks such as filing, scanning, photocopying, word processing, and data entry, ensuring accuracy and organization.
Process incoming and outgoing mail, distribute correspondence, and assist with courier arrangements.
Maintain office supplies inventory, anticipating needs and placing orders as necessary.
Special Projects:
Participate in various office-wide projects, contributing ideas and ensuring timely completion.
Assist with organizing client meetings, staff events, and other internal functions to support team cohesion.
Qualifications and Skills:
Communication Skills:
Strong verbal communication abilities, with a polished and professional phone demeanor.
Excellent interpersonal skills, capable of building rapport with clients and colleagues at all levels.
Organizational Skills:
Superior attention to detail with strong organizational capabilities to manage multiple tasks in a fast-paced environment.
Ability to prioritize tasks efficiently, ensuring deadlines are met without compromising quality.
Technical Proficiency:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) is required.
Advanced keyboarding skills, with a typing speed of 70+ WPM and efficiency in using a 10-digit numeric keypad.
Enjoys working with numbers.
Adaptability and Work Ethic:
Ability to handle busy and changing environments with a calm, solution-oriented approach.
Strong work ethic, reliability, and a high degree of professionalism.
Ability to maintain confidentiality, particularly with sensitive financial and client information.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
