Company: QED Technologies
Location: Rochester, NY (flexible with some work-from-home)
Position Type: Part-Time (estimated to be 20-30 hours per week)

About QED Technologies:
QED Technologies is a leading capital equipment manufacturer serving the precision optics industry. Our innovative solutions enable the production of high-quality optical components with superior accuracy. We are committed to driving future growth through innovation, excellence, and customer satisfaction.

Position Overview:
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support the CEO of QED Technologies on a part-time basis. This role is critical in helping the CEO stay organized, focused, and efficient in managing day-to-day operations, strategic projects, and company initiatives. The ideal candidate will be comfortable handling confidential information, managing schedules, and communicating with high-level stakeholders.

Key Responsibilities:

• Calendar Management:
  Manage and organize the CEO’s schedule, including meetings, calls, travel arrangements, and personal commitments.
• Email and Correspondence:
  Monitor and manage the CEO’s inbox, responding to or flagging important messages, drafting correspondence, and ensuring timely follow-ups.
• Meeting Coordination:
  Arrange and prepare materials for meetings, including drafting agendas, taking minutes, and following up on action items.
• Travel Arrangements:
  Coordinate domestic and international travel for the CEO, including flights, hotels, and ground transportation.
• Project Support:
  Assist with special projects, including research, preparing presentations, or compiling reports for internal and external meetings.
• Confidential Support:
  Handle sensitive and confidential information with the utmost discretion and professionalism.
• Office Coordination:
  Interface with internal teams, external partners, and board members to ensure smooth communication and efficient task execution.

Qualifications:

• Proven experience as an executive assistant or in a similar administrative role supporting senior executives.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize and manage multiple tasks efficiently.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and handle sensitive information with discretion.
• Familiarity with technology and interest in the optics or manufacturing industries is a plus.

Working Hours & Flexibility: This is a part-time role with flexible hours. While most work will be conducted remotely, there may be occasional in-person meetings or events, which require the executive administrative assistance to be on site at our Rochester, NY office (at 1040 University Avenue, Rochester, NY 14620)

How to Apply:
Interested candidates should apply with resume, and cover letter highlighting applicable skills and experience at qedmrf.com/careers.

Or apply at: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=91186510-f89c-431c-a1b3-0c8e2a7caac0&ccId=19000101_000001&lang=en_US&jobId=546463

PI251209102

Salary: $28.00