About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community, and Excellence.

Position Summary

The Afternoon Receptionist serves as the central receptionist for the Cambridge Office Building at Rice University and is responsible for performing clerical tasks for the occupants of the building. Duties include but are not limited to managing room reservations and calendars, greeting and assisting visitors, managing emails, answering phones and sorting mail. In addition, this position will support the Development and Alumni Relations Division by assisting with a variety of clerical and operational functions. This position is part-time and will entail a shift of five hours per day Monday through Friday, 1:00 PM - 6:00 PM. This position is benefits eligible.

The ideal candidate is an energetic, personable professional comfortable providing office administration support for multiple professionals and has strong verbal and written communication skills, as well as strong attention to detail.

Requirements

• HS Diploma or equivalent
• One year of related office experience in an office setting
• Skills Required
  
  
  • Basic computer skills and demonstrated experience with office software and email applications
  • Proficiency in Microsoft Office Suite
  • Ability to follow through and complete assigned tasks
  • Good organizational skills and attention to detail
  • Good verbal and written communication skills
  • Good customer service and interpersonal skills
  • Ability to establish and manage priorities and handle numerous time-sensitive projects with conflicting and varied deadlines
  
  

• Greets visitors and routes them to appropriate individuals, answers phones, and serves as a resource on procedures and general inquiries
• Distributes routine communications such as memos, notices, emails, and letters
• Enters data into basic tables, reports, and spreadsheets, and makes copies
• Tracks facility and office equipment, such as keys, vehicles, and projectors, via logs, and schedules repairs as needed
• Initiates purchase requisitions
• Arranges meetings and assists with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials
• Creates and maintains files and filing systems
• Performs all other duties as assigned

• Answers phone calls to the main number for Development and Alumni Relations and directs calls or takes messages as required
• Has frequent contact with building and Development and Alumni Relations staff and other university offices
• Becomes familiar with campus functions and stays current with activities in order to respond with correct information to callers and guests
• Open office environment
• Many hours spent at a desk

• Experience
  
  
  • Experience with Cisco VoIP telephone system or other digital telephone equipment
  • Experience in university setting
  
  
• Skills
  
  
  • Ability to clearly communicate effectively over the phone.
  • Exhibits maturity and good judgment in dealing with callers and guests.
  • Willingness to take charge of assignments and follow through with minimal supervision
  • Proficiency in Microsoft Office Suite.
  
  

https://knowledgecafe.rice.edu/benefits

Rice Mission and Values

Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

About Us

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.