Our client, a prestigious university located in Cambridge, MA, is seeking a Facilities Project Coordinator to support various logistics and planning efforts. This is a full-time, temporary position with a duration of approximately 3 months. The hours for this position are Monday - Friday onsite from 8am to 4pm, and compensation for this role ranges from $25-$27 per hour depending on experience. Qualified and interested individuals are encouraged to apply today for immediate consideration.
Responsibilities:
Create inventory database of staff equipment and furniture in existing residence hall to be renovated via on-site walk throughs with staff and "clean-out" vendors.
Research costs of staff equipment and related furnishings to build a budget for future purchase in this residence hall and another to be opened in Summer 2025
Plan for recycling and donating items that will not be needed
Quantify inventory to be stored for duration of renovation by moving & storage companies to get estimated costs
Maintain spreadsheet of residence hall gym portfolio equipment
Label all existing gym equipment in 25 fitness rooms
Inventory all existing plastic picnic tables on campus to enable planning for donation of plastic picnic tables and purchase of new permanent picnic tables
Support Director with inputting summer project scoping information into MIT templates to be ready to be presented to colleagues at a series of meetings in January
Related, submit information requests to Environment Health & Safety for hazardous materials testing results, as needed
Support Director with moving files in existing Dropbox folders to newly organized folders according to new file organization
Other administrative project supports as they may arise
Desired Competencies
3-5 years of experience in administrative support and related administrative project management
Comfort with Microsoft Excel and building spreadsheets for basic inventory and basic budgets
Comfort with cloud-based file storage websites like Dropbox and Google Drive
Comfort with Microsoft Outlook email client to communicate with staff and 3rd party vendors
Multi-tasking as all projects will progress for the entire three months
Aptitude for collecting and presenting quantitative and qualitative information with attention to detail
Demonstrated experience working in a multicultural environment
Comfort with, OR INTEREST IN in learning construction-related terminology
Strong written and verbal communication skills
Proven ability to work in a team-oriented fashion
Flexibility and adaptability to change with a solutions oriented approach to problem solving
Frequent sitting, standing, walking and climbing stairs for extended periods of time around the campus intermittently as needs arise
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
