Overview

Responsible for supplying administrative support services to a manager, professional group, or organizational department. Perform basic administrative tasks and projects of a lesser complexity under direct supervision. Rely on established guidelines and/or detailed direction. Tasks will familiarize employee with the programs and policies of the company.

Responsibilities

• Identify and review qualified invoices for portal distribution.


• Submit invoice to related client portals and confirm status.


• Identify errors and upload failures and communicate issues with assigned analyst via email and updating FIS system.


• Action corrected invoice accordingly when notified by internal staff.


• Perform word-processing duties including typing of reports, correspondence, and memoranda.


• Proofread all prepared documents for spelling and typographical errors.


• Prepare and produce various routine and basic reports as assigned, following direction for format

  layout. Ensure reports are distributed to all required individuals.

  
  


• Create basic documents, graphs, and charts for various routine and basic projects using word

  processing, spreadsheet and graphics software.

  
  


• Receive, screen, and direct telephone calls from employees and external customers. Take

  telephone messages.

  
  


• Answer caller questions and/or refers caller to appropriate person. Follow up with callers on information requests.


• Establish and maintain Filing systems for various confidential files and records. Routinely file all documents.

Qualifications

• Ability to perform work accurately and thoroughly.


• Possessing the trait of being organized or following a systematic method of performing a task.


• Ability to effectively build relationships with customers and co-workers.


• Ability to communicate in writing clearly and concisely.


• Ability to communicate effectively with others using the spoken word.

High School Graduate or General Education Degree (GED) and one to two years related experience.

Skills & Abilities:

Computer Skills: Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Physical Activities & Requirements:

Standard Office Criteria

Working Conditions:

Standard Office Criteria