The Administrative Coordinator provides executive assistance to the senior leadership team and provides general administrative support for the department. This includes high-level, direct support with calendar management, event planning and management, operating budget monitoring and analysis, and liaising with internal offices. The incumbent is relied upon to research, analyze, and resolve issues that arise to make effective use of the management team's time. The Coordinator is also responsible for high-level administrative support. The incumbent manages the calendars and coordinates appointments with large groups and individual students. Additional responsibilities include providing meeting and event support, inventory management supporting maintenance and tracking of informational assets, assisting students and staff onboarding process, and assisting with financial and grant functions.
Education and experience
Associates degree plus at least 3 years of administrative experience, or equivalent combination of skills and experience
Experience in a university setting, preferred
Excellent communication skills
Excellent analytical skills
Customer-focused, customer service oriented
Excellent attention to detail
Experience with event planning and scheduling
Works independently and uses judgment and discretion
Ability to be flexible in a constantly shifting environment with tight deadlines and high volume of activity
Excellent administrative and organization skills
Initiative and ability to work independently and as a member of a team
Ability to multi-task and prioritize workload
Proficient in Microsoft and Google platforms
Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment
Applicants must submit a cover letter and resume.
Why Brown?
Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.
Brown University offers a flexible work/life balance; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.
All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.
Benefits of Working at Brown:
Information on the Benefits of Working at Brown can be found here.
Recruiting Start Date:
2024-08-23
Job Posting Title:
Administrative Coordinator
Department:
Department of Sociology
Grade:
Grade 8
Worker Type:
Employee
Worker Sub-Type:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
37.5
Position Work Location:
Hybrid Eligible
Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.
