Description: Role Overview: This multifaceted position involves supporting administrative functions and business operations within a mid-sized company. The ideal candidate is highly organized, proactive, and experienced, capable of managing day-to-day administrative tasks, overseeing office operations, and providing executive support.
Key Responsibilities:
Administrative Support:
Provide comprehensive administrative assistance to senior executives, including managing calendars, arranging travel, and handling correspondence.
Prepare and edit documents, reports, and presentations for both internal and external meetings.
Coordinate and schedule meetings, conferences, and events.
Office Management:
Oversee daily office operations to ensure smooth functioning.
Staff Management:
Supervise one administrative assistant.
Develop and implement office procedures to enhance efficiency.
Foster a positive work environment.
Project Management:
Lead and manage special projects assigned by executive leadership.
Coordinate cross-functional teams to meet project milestones.
Provide regular updates to stakeholders on project progress.
Executive Support:
Act as a liaison between executive leadership and various departments.
Prepare and review executive-level communications and reports.
Attend meetings on behalf of executive team members when necessary.
Take detailed meeting notes for executive team members.
Budget Management:
Monitor expenditures and ensure adherence to company guidelines.
Provide financial reports and analysis to senior leadership.
Compliance and Risk Management:
Ensure compliance with company policies and regulatory requirements.
Handle confidential information discreetly.
Executive Accountability:
Monitor executive schedules to meet timelines and deadlines.
Provide timely reminders and follow-ups on tasks, meetings, and project milestones.
Track progress on executive action items and provide status updates.
Personal Support:
Manage personal appointments for senior executives.
Coordinate personal events and activities (e.g., family gatherings, travel, entertainment).
Contact: jmcguire@judge.com
This job and many more are available through The Judge Group. Find us on the web at www.judge.com
