Accounts Payable Coordinator

4807 Beryl Rd, Raleigh, NC 27606, USA Req #1404

Thursday, October 3, 2024

PRIMARY FUNCTION :

Maintains control of payable transactions, maximizing company profits and insuring timely remittance and accurate reporting of company payables

ESSENTIAL DUTIES :

• Maintains on-line master vendor file and prepares applications for vendor credit .

• Maintains all W-9 on vendors for 1099 reporting yearly.

• Approves requests from vendors for resale certificates exempting sales tax .

• Reviews requests and prepares checks for all immediate payments which cannot be delayed .

• Enters ven dor invoices into PC, reviewing invoice for the appropriate purchase order and receiving information.

• Processes payments to customers for acco unts receivable credit balances.

• Determines appropriate payment date of payables, taking all discounts available and reviews sales tax remittances on each invoice for propriety .

• Reviews accounting of company purchases for accuracy and compliance with governmental regulations .

• Answers vendor inquiries concerning payable items .

• Process CAT, MCF , Workhorse and ACGO invoices for payment.

• Reconciles monthly vendor statements and resolve any discrepancies such as requesting copies of past-due invoice, so they may be processed for payment

• Assists in the accumulation of data for monthly Financial Statements by insuring a timely and accurate cut-off of payables .

• Monitors open payables for credit balance accounts and requests appropriate payment from vendor

• Controls transactions related to the addition of inventory during the time period of annual physical inventory counts and reconciliation, providing accurate cut-off and general ledger information

• Assists and trains branch personnel in the proper methods of accounting for purchases

• Provides back up for other payables coordinators .

• Performs other projects as requested by the Accounting Manager and Accounts Payable Supervisor .

MINIMUM REQUIREMENTS :

Education : High School graduate with at least four years accounts payable experience; or a community college graduate in accounting/bookkeeping with two years accounting experience.

Work Experience: See above

Physical : Must be able to sit for long periods . Must be able to see (regularly or corrective), Must be able to key for extensive periods of time

Other : 10 key calculator . Accurate and quick data entry skills required . Must be available for over-time

This job description is not intended to be all-inclusive. Your supervisor may request and assign you similar duties. Any major modification of this job role requires Human Resources approval.

Gregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Gregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Other details

• Pay Type Hourly

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initStaticMap(true); \n\nPRIMARY FUNCTION: \n\n\nMaintains control of payable transactions, maximizing company profits and insuring timely remittance and accurate reporting of company payables \n\n\n \n\n \n\nESSENTIAL DUTIES: \n\n\n\n\nMaintains on-line master vendor file and prepares applications for vendor credit. \n\n\n\n\n\n\nMaintains all W-9 on vendors for 1099 reporting yearly. \n\n\n\n\n\n\nApproves requests from vendors for resale certificates exempting sales tax. \n\n\n\n\n\n\nReviews requests and prepares checks for all immediate payments which cannot be delayed. \n\n\n\n\n\n\nEnters vendor invoices into PC, reviewing invoice for the appropriate purchase order and receiving information. \n\n\n\n\n\n\nProcesses payments to customers for accounts receivable credit balances. \n\n\n\n\n\n\nDetermines appropriate payment date of payables, taking all discounts available and reviews sales tax remittances on each invoice for propriety. \n\n\n\n\n\n\nReviews accounting of company purchases for accuracy and compliance with governmental regulations. \n\n\n\n\n\n\nAnswers vendor inquiries concerning payable items. \n\n\n\n\n\n\n\n\nProcess CAT, MCF, Workhorse and ACGO invoices for payment. \n\n\n\n\n\n\nReconciles monthly vendor statements and resolve any discrepancies such as requesting copies of past-due invoice, so they may be processed for payment \n\n\n\n\n\n\nAssists in the accumulation of data for monthly Financial Statements by insuring a timely and accurate cut-off of payables. \n\n\n\n\n\n\nMonitors open payables for credit balance accounts and requests appropriate payment from vendor \n\n\n\n\n\n\nControls transactions related to the addition of inventory during the time period of annual physical inventory counts and reconciliation, providing accurate cut-off and general ledger information \n\n\n\n\n\n\nAssists and trains branch personnel in the proper methods of accounting for purchases \n\n\n\n\n\n\nProvides back up for other payables coordinators. \n\n\n\n\n\n\nPerforms other projects as requested by the Accounting Manager and Accounts Payable Supervisor. \n\n\n\n\n \n\n\n \n\n\n \n\n\nMINIMUM REQUIREMENTS: \n\n\n \n\n\nEducation: High School graduate with at least four years accounts payable experience; or a community college graduate in accounting/bookkeeping with two years accounting experience. \n\n\n \n\n\nWork Experience: See above \n\n\n \n\n\nPhysical: Must be able to sit for long periods. Must be able to see (regularly or corrective), Must be able to key for extensive periods of time \n\n\n \n\n\nOther: 10 key calculator. Accurate and quick data entry skills required. Must be available for over-time \n\n\n\n \n\n\n \n\n\n \n\n\nThis job description is not intended to be all-inclusive. Your supervisor may request and assign you similar duties. Any major modification of this job role requires Human Resources approval. \n\n\n \n\n\nGregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. \n\n\n \n\n\n \n