At Torc, we have always believed that autonomous vehicle technology will transform how we travel, move freight, and do business.
A leader in autonomous driving since 2007, Torc has spent over a decade commercializing our solutions with experienced partners. Now a part of the Daimler family, we are focused solely on developing software for automated trucks to transform how the world moves freight.
Join us and catapult your career with the company that helped pioneer autonomous technology, and the first AV software company with the vision to partner directly with a truck manufacturer.
Summary:
Reporting directly to Torc's Chief of Staff to the CEO, the Executive Assistant provides executive and administrative support to the CEO, the CFO, and the CoS for executive team and Board of Directors activities and assists in management of administrative office operations. Serves as a key point of contact for internal and external communications and matters pertaining to the executive office. Provides comprehensive administrative support and research for executives' schedules, documents, correspondence, travel, meetings, financial reconciliations, outreach opportunities, mail, and maintains a professional executive office image. Manages complex administrative work requiring the use of independent judgment and initiative.
What you'll be doing:
Proactively manages complex calendars and maintains appointment schedule by planning, scheduling, and arranging meetings, speaking engagements and travel (may include domestic and international); makes proactive adjustments to schedule to avoid conflicts
Ensures executives have needed travel arrangements, accommodations, itineraries, contact lists, administrative items, etc., for travel, business meetings, and electronic forums; anticipates executives' needs in advance of travel, meetings, events, etc
Arranges and handles all logistics for executive meetings, retreats, events, and receiving internal & external corporate visitors in collaboration with the CoS, Administration teammates, and Marketing & Communications team. May be present as needed at these meetings
Serves in a "gateway" role where needed, providing smooth communications between CEO, CFO, other executive team members, and all employees or external contacts
Works closely with the CEO, CFO, and CoS to keep them well informed of upcoming commitments and responsibilities, following up appropriately
May attend executive meetings to distribute materials, record meeting notes or formal minutes, and serve as support for office environment including tables/chairs, food/drink, lighting, and technology tools such as AV equipment, etc
Assists in maintaining executive budgets by organizing receipts, completing expense and mileage reports, preparing and reconciling financial statements and expense reports as needed
Prepares, evaluates, proofreads, and edits executive level emails, meeting agendas, documents, proposals, complex reports, and presentations with and/or on behalf of the CEO, CFO, or other executive team members
Conserves executives' time by determining the priority of matters and redirecting lower priority matters to the CoS or other staff to handle, or handle matters personally, as appropriate. One example would be reading, researching, summarizing, and routing correspondence under the direction of the CoS
Prioritizes conflicting needs and handles matters expeditiously; organizes and coordinates executive outreach and external relations efforts at the request of the CoS
Provides support to assigned executives and the CoS for corporate initiatives, executive team retreats, Board of Directors meetings, and special projects
Evaluates and assists in developing office policies and procedures for improved workflow; maintains highly confidential electronic and paper databases and filing systems
Serves as an ambassador and role model for executive-level initiatives and messaging, including the company's purpose, vision, values, and culture
May participate in the recruitment, interviewing, training, and/or mentorship of other administrative staff
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed
What you will need to succeed:
Bachelor's degree in business administration or related discipline and 2+ years' experience as an Executive Assistant to a CEO or C-suite member, or 5+ years of experience as an Executive Assistant reporting directly to senior management
Experience booking travel, including international travel, and managing multiple executives' calendars.
Advanced Microsoft Office skills, with the ability to become familiar with other programs and software as needed. Ability to design and edit graphic presentations, reports, and materials.
Demonstrated problem-solving skills
Excellent verbal and written communication skills to build trust and strong relationships, effectively create reports and relate data, and communicate to a diverse workforce and external guests
Strong business insight and judgment, team orientation and collaborative style
Strong time management and organizational skills to plan, develop, coordinate resources, prioritize effectively, and maintain programs and initiatives simultaneously and in a fast-paced environment.
Ability to prioritize and effectively anticipate needs. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Ability to ethically handle sensitive and highly confidential information with impartiality and professionalism.
Position requires transportation to locations outside the main Torc facility. Valid US Driver's license with a safe driving record required.
May travel occasionally to other states and an opportunity for international travel. Ability to obtain a passport and appropriate documents are required.
Ability to thrive in a face-paced environment with quickly changing business needs
Perks of Being a Full-time Torc'r
Torc cares about our team members and we strive to provide benefits and resources to support their health, work/life balance, and future. Our culture is collaborative, energetic, and team focused. Torc offers:
A competitive compensation package that includes a bonus component and stock options
100% paid medical, dental, and vision premiums for full-time employees
401K plan with a 6% employer match
Flexibility in schedule and generous paid vacation (available immediately after start date)
Company-wide holiday office closures
AD+D and Life Insurance
Hiring Range for Job Opening
US Pay Range
$106,600-$127,900 USD
At Torc, we're committed to building a diverse and inclusive workplace. We celebrate the uniqueness of our Torc'rs and do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, veteran status, or disabilities.
Even if you don't meet 100% of the qualifications listed for this opportunity, we encourage you to apply.
