Indianapolis Emergency Medical Services (EMS) is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Indianapolis EMS also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.
FLSA Status
Exempt
Job Role Summary
The Human Resources Generalist assists with day-to-day operations of the Human Resources Section. The Human Resources Generalist provides administrative support to the human resources section with various HR functions to include the processing of all personnel/payroll changes, file maintenance and benefits. The Human Resources Generalist is responsible for executing HR initiatives, providing guidance to employees and leadership, and ensuring compliance with employment laws and company policies.
Essential Functions and Responsibilities
Ensures that the accuracy and completion of all human resource information is routed to Eskenazi Health Human Resources department in order to provide vendors with accurate eligibility information.
Acts as a liaison between Eskenazi Health Human Resources and IEMS members to assist employees regarding benefit enrollments, plan provisions and claim issues in addition to status changes and other general inquiries.
Enters and Monitors data into HRIS system ensuring the accuracy of information
1.New hires, status changes, pay changes and termination paperwork.
2. Updates any change information into the HRIS database.
Monitors and processes attendance for IEMS
Participates in departmental project work focused on delivering efficiencies and innovations to drive the human resources operation function forward.
Performs transaction processing in support of HR functions, including data entry, filing, sending correspondence, compliance verifications, etc.
Assists Chief of Human Resources in performing routine tasks required to administer and execute human resources programs including but not limited to compensation, benefits, tracking leave of absences, participation in employee disciplinary meetings, employee disputes and investigations, and terminations, monthly HR KPI metrics.
Responsible for Eskenazi Occupational Health Random Drug Screening notification and monitoring.
Processes all annual promotions and merit increases for IEMS.
Prepares for and assists with benefit enrollment for new employees. Distributes benefit enrollment materials to new hires
Runs reports from HRIS employee database as requested.
Assists and communicates with Occupational Health regarding all work related injuries to include monitoring and filing of restricted duty and return to work documentation
Assists with employee recognition including IEMS Employee Appreciation Week, service awards, retirements, retention, engagement and exit interview scheduling.
Proactively recommends ideas for process improvement and prudent use of resources.
Develops and maintains trusting relationships with staff and management.
Reports sensitive and/or high profile issues timely to IEMS management.
Participates in and attends meetings at various locations.
Associated Job Duties
Performs other job related duties as assigned
Job Requirements
Bachelor's degree in Human Resources preferred, or other related field with at least 5 years of human resources experience required; SHRM / PHR preferred
Knowledge, Skills & Abilities
Strong organizational skills with a keen ability to prioritize and multi-task. Ability to plan work activities, use time efficiently and develop realistic action plans.
Experience in handling sensitive, confidential information, remain open to others' ideas and exhibits willingness to try new things.
Excellent communication skills
Strong administrative and data management skills
Excellent customer service skills
Ability to problem solve, i.e., identifies problems in a timely manner, gathers and analyzes information skillfully.
Proficiency in Microsoft Office (Word, Excel and Power Point)
Ability to gain competency with HRIS SAP, Kronos, Ninthbrain and other software systems.
Ability to work with clinical, professional, technical and administrative personnel.
Proven effective presentation and organizational skills.
Ability to identify issues proactively and in a timely manner.n a timely manner
Responsibility
Maintains patient and family confidentiality.
Maintains protected health information in accordance with HIPAA privacy guidelines and regulations.
Maintains confidentiality of employee records, and other restricted and confidential information.
Responsible for accurately entering large volumes of data into HRIS.
Judgment
Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude
Contacts - Internal/External
Frequent contact with employees and management to provide information.
Frequent contact with vendors, and visitors
Working Environment
General office environment
May be required to attend meetings or perform work remotely.
It is Indianapolis EMS' philosophy and policy to treat employees and applicants fairly and without regard to sex, race, color, religion, national origin, ancestry, age, sexual orientation, gender identity, veteran's status or physical or mental ability. Discrimination against any employee or applicant based on any of these conditions will not be allowed or tolerated. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.
