Job Category: Global Programs Requisition Number: SENIO003089
October 3, 2024 Full-Time | Hybrid MENA
Job Details
Description
Who We Are
IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.
The Senior Finance and Operations Officer is under the supervision of the Center Manager and Deputy Center Manager and works in close cooperation with other team members. The candidate is responsible for the administrative and financial support of the program, including budget management, procurement, and payments. The Senior Finance and Operations Officer will support the program staff in preparing financial reports, accounting monthly report to IREX, maintaining currency flow control and office administration.
We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.
Are you the next member of our team?
Your Background & Skills
Bachelor's Degree in relevant field
Minimum of 5+ years of progressive job experience
CPA or Relevant Certification preferred
Demonstrated proficiency with Microsoft Office (Outlook, Word, PowerPoint, and Excel)
Demonstrated very good communication skills and follow up
Demonstrated high attention to details
Demonstrated professional commitment and work ethic
Positive attitude and willingness to support and assist colleagues
Ability to work under pressure and meet tight deadlines
Excellent communication in English language required and interpersonal skills
You must have unrestricted authorization to work in the country you are located in.
Your Daily Tasks
Supports the logistics of project training and other activities in a safe manner, as possible. Specifically, organize accommodations, transportation, airfare, training venues, and other necessary logistics for trainings and workshops. Coordinate with various service vendors (in and outside the country) to ensure successful completion of the training.
Monitors international and regional media daily to highlight events that may affect Center participants/activities.
Contributes to risk assessment as needed.
Participates in the development and implementation of the strategy for expansion and sustainability of IREX’s free expression risk mitigation practice area.
As the project expands to include the TOT activity, be available as needed to support beneficiary partners with finance-related mentorship.
Coordinates all subaward activities, including subgrant design, competition, due diligence, preparation of subgrant documents, administration, monitoring and closeout.
Maintains updated subgrant files and ensures that all subgrants are well-administered and implemented in compliance with the relevant donor rules and regulations, and IREX policies and procedures.
Supports activity budgeting in alignment with team workplan and in coordination with Center Manager, and keep the Center Manager up to date on the center budget, including projected spending, variance, etc. Responsible for preparing financial forecasts and providing input for recasts.
Meets with Desk Officer for budget related check-ins as needed.
Provides support for event logistics and payments as required.
In collaboration with Center Manager, maintains and manages records on program participants, including leading planning and managing vetting of prospective participants.
Assists in the preparation, and edit final versions, of weekly and monthly reports to HQ and other deliverables as needed.
Supports subaward management and provide finance-related mentorship to partners, as needed.
Assists in creating new budgets for additional program funding rounds and/or new business.
Responsible for establishing and sustaining financial systems, including internal controls and cash management, in alignment with IREX policies.
Implements financial policies and procedures, in alignment with IREX policies.
Responsible for establishing, maintaining, and reconciling the office ledger.
Ensures the correct budget execution.
Prepares, process, and reconcile cash and credit card purchases.
Maintains accounting records and submits monthly reports through iKnow and/or Concur as appropriate.
Keeps financial files organized, up-to-date, and accessible for auditors, etc., and in alignment with IREX policies.
On occasion and as directed, receive as a personal advance, distribute, and prepare, and collect cash acknowledgement receipts for participant M&IE, transportation stipends, and other activity-related expenses which are then reconciled.
Serves as compliance lead for the center and ensures compliance with donor, project, and IREX policies.
Maintains financial files and records updated and ready for audits and program reviews.
Ensures that all procurement is in compliance with local government, U.S. Government, and IREX regulations.
Ensures vetting of all vendors, participants, consultants, etc. and storage of results in alignment with IREX and project policies, and provides verification as requested by Center Manager or project management.
Ensures operational compliance with local laws, as well as U.S. Government and IREX regulations.
Prepares and submits acquisition requests for vendors, consultants, etc. through Finance’s latest system.
Supports procurement of vendors to choose the best option for purchases, collect comparable offers from vendors, and prepare procurement action memos. Ensure that all procurement is in compliance with local government, U.S. Government and IREX regulations. Develop agreements with IREX vendors in accordance with laws in the home country and IREX requirements.
Acts as a resource and be available to address questions and provide information related to the budget for the respective regional team, as requested.
Trains and mentor (new) finance and non-finance staff on financial processes, policies, and procedures.
Ensures center activities follow donor and IREX policies.
Responsible for being up to date on the latest IREX policies and serving as a resource to others on the team for support with compliance.
Ensures that all materials required for workshops are prepared and that meeting rooms are set up and equipped as designated by the training team.
Coordinates training on site including but not limited to disbursing cash payment to participants and help trainers when needed.
Prepares consulting contracts and modifications.
Tracks consulting contracts against days worked, manage deliverables due and review and prepare payments.
Provides administrative onboarding training for new consultants.
Translates/Interprets as able/needed.
Other support duties as needed.
You will Get:
Committed, passionate, collaborative, and mission-driven colleagues who make IREX a good place to work. You will receive best-in-class learning, development, and growth opportunities, as well as a comprehensive benefits package designed to help you thrive. This includes a well-being and employee assistance program, health coverage, a flexible work schedule, a generous PTO policy, a technology stipend, a diverse and inclusive work environment, and many more benefits.
We conduct background checks on all successful candidates.
This position is not eligible for Immigration Sponsorship.
NO PHONE CALLS PLEASE
EOE – Equal Opportunity Employer
We are an Equal Opportunity Employer, including disability/vets.
