Part-Time Federal Work Study Coordinator (Special Programs Coordinator)

Part-Time Federal Work Study Coordinator (Special Programs Coordinator)

Department: Student Financial Services

Location: Hybrid- remote & on-site

MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development.

Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.

Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.

Position Summary:

All openpositions are Hybrid & On-site, and employees are expected to be on-site as per their approved schedule.

All open positions are Hybrid & On-site, and employees are expected tobe on-site as per their approved schedule. The ideal candidate will join avibrant and inclusive educational community, and have a desire and ability towork with a diverse population. This is a part-time position with nobenefits.

The Federal Work Study Coordinator coordinates the Federal Work-StudyProgram, counsels students, and handles administrative duties for the Directorof Financial Aid Services. This position facilitates the entire internal andexternal FWS program for the college and provides administrative assistanceusing PeopleSoft as well as Cornerstone.

Key Responsibilities and Duties:

• Serve as the primary contact for all information as it pertains to work-study/student employment;
• Coordinate Federal Work Study student and supervisor orientations and plan a yearly calendar of orientation dates and FWS Fair;
• Process, approve, and initiate the authorization of all student employment on campus & off-campus via Cornerstone;
• Act as liaison between MassBay’s Financial Aid Office and outside organizations;
• Determine eligibility for and authorize Federal Work Study awards;
• Monitor work-study funds by keeping records and verifying against expenditures as provided by Payroll. Reduce award amounts as needed and notify Payroll of changes;
• Coordinate with Payroll to reconcile monthly work-study funds and allocations;
• Ensure student employees are compliant with work hours and are not working during scheduled class hours;
• Stay current on federal, state, and institutional guidelines to ensure compliance;
• Participate in new student orientations and other related events both on and off-campus;
• Other duties as assigned by Director of Financial Aid Services.
  

Commitment toEquity:

• Support MassBay’s commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College’s strategic initiatives dedicated to closing the equity gap related to student outcomes;
• Support MassBay’s commitment to being anti-racist; embracing a community free of bias and inequality;
• Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion;
• Engage with the Office of Diversity on issues related to underserved student success;
• Further the examination of pertinent practices that are culturally responsive and reflective of inclusive perspectives; and
• Engage in conversations with colleagues and students regarding best practices within the discipline or programmatic related to equity and inclusion.

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.

All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.

Required Qualifications:

Bachelor’s degree in Education,Counseling, Psychology, Business Administration, Mathematics, Computer Science,or other field related to area of assignment; with three (3) years experienceand/or training involving area of assignment, which may include collegeregistration, academic advisement, career development, career experience,training, curriculum development, audio/visual or graphic production, grantadministration, budget development, program/project management, event planning,administrative work in an academic environment, or personal computeroperations; or an equivalent combination of education, training, and experience.

PreferredQualifications:

• Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
• Experience working in a diverse environment;
• Demonstrated commitment to working with underserved students;
• Demonstrated understanding of federal campus-based work-study program requirements, including common elements and funding process;
• Strong customer service skills and ability to work effectively in a culturally diverse environment;
• Highly organized;
• Familiarity working with school-based records/data systems/software (e.g., PeopleSoft);
• Ability to maintain the confidentiality of information.
  

Additional Information:

Salary Range: $33.95 per hour

Position Type: MCCC Part-Time Grade 4

Application Deadline: October 18, 2024, or thereafter until filled.

To Apply: Please include a letter of interest and resume with your online application.

Telework: MassBay is pleased to offer its staff theoption of telework. Employees upon being hired into a position will have theoption to apply for a telework schedule. Telework is not guaranteed and allstaff must have the ability to report to campus as needed.

Staff

Hiring is subject to state appropriation funding.

Final candidates are required to provide sealed transcripts and/or certifications.

Hiring is contingent upon a successful CORI clearance.

Massachusetts Bay Community College isan affirmative action/equal opportunity employer and does not discriminate onthe basis of race, color, national origin, ethnicity, sex, disability,religion, age, veteran status, genetic information, pregnancy or relatedconditions, gender identity, sex characteristics, sex stereotypes or sexualorientation in its programs and activities as required by Title IX of theEducational Amendments of 1972, the Americans with Disabilities Act of 1990,Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil RightsAct of 1964, and other applicable statutes and college policies. The Collegeprohibits Sex-Based Harassment. Inquiries or complaints concerningdiscrimination, harassment, or retaliation shall be referred to the College’sAffirmative Action Officer and/or Title IX Coordinator (Lisa MacDonald, lmacdonald@massbay.edu (781) 239-3147), the Massachusetts Commission Against Discrimination, the EqualEmployment Opportunities Commission or the United States Department ofEducation’s Office for Civil Rights.

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