Waldorf Astoria Park City is looking for an Engineering & Food and Beverage Administrative Assistant to join our Team!
As the only luxury hotel with slope side access to Park City, this award-winning Forbes 4-Star boutique property has over 150 rooms, 4,000 square feet of banquet space, and 3 food and beverage outlets offering elevated comfort food inspired by mountain regions from around the world. This includes a 3-meal restaurant, seasonal pool restaurant, and in-room dining.
Classification:Full-Time
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What will I be doing?
In this multi-department role, you will provide assistance to theEngineering and Food & Beverage teams with administrative support including typing, filing, invoicing, answering telephones, maintaining appointment calendar, making travel arrangements, note-taking and other general office duties. This will also include preparing and typing correspondence and complex numerical/financial reports, as directed.
Specifically, you will be responsible for performing the following tasks to the highest standards:
Carry out daily administrative activities of theEngineering and Food & Beveragewhile adhering to Hilton Standards, policies and procedures
Contacting vendors as needed
Ensure all communications, particularly relating to Team members, owners, guests and the Corporate office are handled promptly and professionally
Receive and distribute mail, ensure outgoing mail is dispatched in a timely manner
Maintain adequate supplies of office stationary
Identify and build internal and external relationships
Carry out all filing
Comply with all key security mandates
Report any maintenance issues or hazards
Report defective materials and equipment
Assist with special projects related to the Teams
Review, verify, organize and record invoices into our systems, ensuring the accuracy of invoice numbers, dates, pricing units and G/L coding. Match invoices against purchase order receipts and inventory/goods receipt records. Identify and investigate invoice discrepancies, to include variances between quantity received and quantity invoiced, pricing and unit measurements
Forward invoices to the appropriate department manager for approval. Maintain follow up as needed. Review supplier statements to verify that all invoices are received and entered; follow up with a supplier for any missing invoices. Respond to supplier inquiries in a timely manner. Research information internally towards efficient resolution. Escalate complex issues to the appropriate manager. Take initiative in communicating with suppliers for scheduled ship dates, and maintain scheduling calendar for incoming shipments
Provide general administrative and office support, to include arranging meetings, office lunches/ breakfasts, and post-meeting tidy up
Other duties as assigned, as business needs demand
What are we looking for?
Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:
Hospitality - We're passionate about delivering exceptional guest experiences.
Integrity - We do the right thing, all the time.
Leadership - We're leaders in our industry and in our communities.
Teamwork - We're team players in everything we do.
Ownership - We're the owners of our actions and decisions.
Now - We operate with a sense of urgency and discipline
In addition, we look for the demonstration of the following key attributes:
Quality
Productivity
Dependability
Customer Focus
Adaptability
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands . Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
The Benefits - Hilton is proud to have an award-winning workplace culture.
We support the mental and physical wellbeing of all Team Members so they can Thrivepersonally and professionallyin a diverse and inclusive environment, thanks to innovative programs and benefits such as:
Access to your pay when you need it through DailyPay
Health insurance
Career growth and development
Go Hilton travel discount program
Best-in-Class Paid Time Off (PTO)
Supportiveparental leave
Employee stock purchase program (ESPP) - purchase Hilton shares at 15% discount
Debt-free education :Access to a wide variety of educational credentials (ex. college degrees, high school completion, English-language learning, digital literacy, professional certificates and more)
Free daily meals
Free use of on-site fitness center
Drastically discounted Spa services and spa retail