Job Description:

Position Title:

Specialist I TEMP, Admissions Data

Job Description:

POSITION TITLE: Specialist I TEMP, Admissions Data
STATUS: Full Time, Temporary
DEPARTMENT: Admissions & Recruitment
CLASSIFICATION: Non-exempt
UNION: TOSSC
DIVISION: Student Development
REPORTS TO: Technical Analyst I, Admissions
PLACEMENT: Grade 105
MINIMIUM PAY RATE: $20.00 per hour


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY:

The Admissions Data Specialist I will assist the Admissions Technical Analyst I with typical duties that include working with incoming students, compiling and analyzing information for reports or presentations; maintaining records and databases; responding to correspondence; editing and proofreading documents. The position will also assist with technical setup, online student admissions application and admissions processing functions.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES

1. Assists with the match and merge for duplicate student applicant resolution process.
2. Assists in processing and review of student residency documentation and related correspondence.
3. Assists with testing, troubleshooting and evaluating updated or current software to ensure functionality for department is met.
4. Assists with generating reports within software systems, assist in data collection and compilation, and handle exception reporting.
5. Assists with document scanning, identifying imaged documents and assigning appropriate index based upon pre-determined parameters and ensure quality of image.
6. Assists with electronic uploads of student ACT and SAT scores into the ERP system according to office calendar.
7. Assist other enrollment center front line areas as needed.
8. Perform related duties as assigned.

MINIMUM QUALIFICATIONS

1. Associate's Degree.
2. Customer service experience.
3. Current technical skills with knowledge of Microsoft Office suite, with emphasis in Word and Excel.
4. Ability to handle multiple tasks and responsibilities simultaneously. Effective organizational skills.
5. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
6. Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

PREFERRED QUALIFICATIONS

1. Bachelor's Degree.
2. Experience with document imaging and/or multiple ERP systems. admissions and recruiting functions.
3. English, Spanish and/or other languages verbal and written communication proficiency.
4. Demonstrated multicultural competence.

PHYSICAL DEMANDS
1. Normal office physical demands.

WORKING CONDITIONS

1. Admissions Office regular hours of operation are 8:00am - 6:00pm, Monday - Thursday and 8:00am - 4:30pm on Fridays.
2. Occasional evening and weekend hours may be required for admissions events and special office hours during peak times.

Full Time/Part Time:

Full time

Union (If Applicable):

TOSSC

Scheduled Hours:

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