Description Under general supervision of Director of Campus Operations, coordinate campus housing program, facilities-related services, supervise contractors, and manage program budget of off-campus housing. Additional duties include providing quality maintenance and operational support to all persons and departments of MBKU. The Facilities Coordinator views each person and department as a valued customer and is committed to providing the best service possible. Must be professional in appearance, conduct, and attitude.ESSENTIAL DUTIES AND RESPONSIBILITIESCampus Operations
Perform a variety of administrative tasks including preparing incoming invoices for approval; coordinating departmental office supply requisitions; maintaining records; scheduling appointments; arranging meetings; and preparing purchasing requisition forms (PRF's) for approval.
Serves as informational resource to staff, administrators, faculty, and students; process forms and information; enter information into various databases and documents.
Provide detailed information requiring some interpretation of guidelines regarding department's programs and policies; researches and resolves problems and complaints.
Coordinate work orders with other campus operation staff members including but not limited to:
Act as a primary contact for building issues (climate control, odors, smoke, spills, damage, emergencies, and repairs)
Coordinate, monitor, and work closely with outside contractors or vendors to ensure work is completed according to MBKU standards and specifications
May act as a project coordinator for projects including large scale repair and new facility construction projects
Monitor and replace light bulbs as needed; as well as perform any other light/minor electrical repairs
Perform minor plumbing repairs as necessary
Coordinate and assist with departmental and employee moves
Monitor grounds maintenance and request additional services as necessary
Hang pictures, shelving, signs, and other items as needed
Dismantle and install furniture; make adjustments to desks, chairs, shelves, lockers, and file cabinets as needed
Move and relocate furniture as required
Transport goods and/or equipment as assigned
Inspect and clean roofs of debris and report potential issues; coordinate roofers for repairs as necessary
Perform minor locking systems repairs on doors, file cabinets, lockers, and other fixtures as necessary
Monitor and report HVAC issues as appropriate
Act as primary laborer for events set-ups and tear downs, including load/deliver chairs and tables where needed
Monitor inventory levels of supplies, parts, and equipment, and replenish as
necessary
Check and repair/report vehicle maintenance issues and arrange for repairs as necessary
Respond to public inquiries in a courteous manner, provide accurate information,
and resolve complaints in an efficient and timely manner
Clean rooms, hallways, lobbies, lounges, restrooms, corridors, elevators, stairways, parking lots, and other work areas as needed
Operate variety of machinery/equipment, i.e., hand/power tools, blowers, mowers, saws, buffers, etc.
Check fire alarm systems and coordinate repairs as necessary
Respond to fire, security, water, building and other facilities emergencies in a calm, collected manner
Assist with special event set ups.
Interface with outside vendors for supplies and services.
Additional duties and responsibilities as assigned or modified by the Director of Campus Operations.
Student Housing Coordinator
Act as primary contact for leases including but not limited to: meeting potential renters and guiding them on tours of available units; responding to inquiries from potential renters; preparing leasing documents; keeping residents informed of any changes to rental agreements or upcoming property issues; communicating policies and procedures, and process violations.
Develop and maintain policies and procedures on housing, which may include eligibility, lease agreements, waiting lists, emergency, or temporary housing, special-interest housing, and riders to leases.
Conduct research on all appropriate program/service activities related to student housing.
Perform routine maintenance inspections of housing, arrange for work orders, and ensure the health and safety of residents.
Plan and maintain assigned budget, including recording damage fees, improvements to facilities as required.
Meet with and counsel students, as required, to resolve problems regarding housing assignments and coordinate all changes.
Serve as liaison with local HOA and dealing with landlord/tenant issues.
Monitor student housing budget and inform head of department regarding budget status; prepare and maintain accurate and up-to-date budget records; assist in compiling information for Department's budget request.
Process Purchasing Requisition Forms (PRF's); ensures that content is accurate and conforms to current policy.
Generate statistical reports and maintain records as required.
QUALIFICATION REQUIREMENTSTo perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Knowledge of:
Principles and methods of general building maintenance
Principles of carpentry, plumbing, painting, electrical work, and HVAC systems
Principles and practices of contract administration
Principles of project management and coordination
Skills/Abilities to:
Utilize MS Office for daily/routine work (must know Word, Excel, and Outlook at minimum)
Communicate clearly and concisely in writing and speaking using English; including spelling, grammar/punctuation usage. Candidate must be able to understand and follow written and oral directions in English; Spanish is a plus
Use basic math skills
Schedule preventative maintenance services
Operate a variety of hand and power tools/equipment in a safe and effective manner
Work with other departments to ensure job duties are carried out in a safe and timely manner
Read and interpret blueprints and plans
Monitor and evaluate the work of contractors
Establish and maintain professional working relationships with faculty, staff, students, and the general public
Work in a team environment with good interpersonal skills as well as technical skills
Prioritize work and work requests to maximize job efficiency and flow
Work under pressure of deadlines in a fast-paced environment
Operate a motor vehicle and be in possession of a valid driver's license within a good driving record that meets the requirements under the University policy on Driving Company Vehicles is required.
Work overtime, including nights and weekends, and willingness to be accessible during off hours in case of an emergency
Ability to work with individuals from diverse backgrounds
EDUCATION AND/OR EXPERIENCE
Requires High School diploma or GED
Intermediate to Advanced Microsoft Office skills
Five years of experience in an office environment working in an administrative support role.
PHYSICAL DEMANDSThe physical demands described are representative of those required of an employee to perform successfully in the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required.While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk and sit. The employee is frequently required to stand; use hands to touch, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel or crouch.The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus.Requires occasional walking back and forth to student housing locations from campus.WORK ENVIRONMENT The work environment characteristics described are representative of those an employee encounters while performing the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Duties are typically performed in an office setting with normal working conditions, most of which are in an educational institution environment. Duties may also be performed at other facilities where University functions are occurring.About the University SEE YOURSELF HERE
Located on a beautiful, seven-acre campus in Fullerton, California, MBKU is an independent, private, non-profit, accredited educational institution. MBKU is home to the Southern California College of Optometry, the School of PA Studies and College of Pharmacy. MBKU owns and operates three health care centers at their clinical teaching facility, Ketchum Health, providing a vision center and PA medical clinic practice in Orange County and second vision center in Los Angeles.
A TRADITION OF EXCELLENCE SINCE 1904
In 1904, Marshall B. Ketchum, MD, opened the Los Angeles School of Ophthalmology and Optometry in Los Angeles. Dr. Ketchum was a visionary entrepreneur and prominent leader in the optometric profession. He made very significant and long-standing contributions in his field of care, in California and throughout the nation.
In the early '70s the College moved to its current home in Fullerton, CA and was renamed Southern California College of Optometry. But even the pioneering Dr. Ketchum could not have envisioned his school would grow to become Marshall B. Ketchum University, an independent, private, non-profit, accredited educational institution encompassing multiple disciplines.
BE AT THE FOREFRONT OF HEALTH CARE EDUCATION
Marshall B. Ketchum University offers career opportunities that will put you at the forefront of health care education. You will be provided with learning and advancement opportunities, as well as a culture that recognizes the importance of fun, employee appreciation and a work-life balance.
Our mission is to educate caring, inspired health care professionals who are prepared to deliver collaborative, patient-centric health care in an interprofessional environment. By joining our family, you can help us reimagine the future and inspire future health care leaders.
BENEFITS
MBKU provides an excellent benefits package including medical, dental, and life insurance, free vision exams, short and long term disability, generous paid time off plans, a university-sponsored retirement plan. See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu).
MBKU is an equal opportunity employer; requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
