Employees perform assigned duties in support of developing and managing a comprehensive outpatient Pediatric Clinical Department Practice program consisting of various clinical sites. The incumbent may also be responsible for the development and maintenance of financial reporting for the entire Pediatric Department's activities. Employees in this classification may be responsible for nurses and clerical/secretarial employees assigned to their clinical service. Work is performed under usual clinic conditions necessitating a high degree of contact with patients, residents, physicians, medical students, faculty, and professional staff of other institutions. This position may require some travel.
Requisition ID
38534BR
Travel Required
Up to 25%
Pay Grade Maximum
Salary commensurate with related education, experience and/or skills.
Major/Essential Functions
An Associate Clinical Department Administrator is a hands-on role requiring active support for administrative functions for the Department of Pediatrics. This person works on behalf of the Sr. Clinical Department Administrator, who works under the Department Chair of Pediatrics, to ensure effective academic and fiscal management activities for a large Department with roughly 100+ employees including residents. The Pediatric Department includes fiscal management of inpatient services at local hospitals, a specialty outpatient clinic and general pediatrics outpatient clinic, including a new pediatric primary care clinic located in southwest Amarillo, TX. This individual will serve as a point of contact for administrative and financial inquiries of the Department from all areas of institutional departments and leadership.
This individual will be expected to wear many hats, develop many individual contributor skills, and be able to quickly adapt to change as needed while demonstrating an extremely strong work ethic and positive attitude. Must maintain an adaptable management style that considers the differing needs of individual employees and leaders.
A limited list of some duties of this position include:
Assists in balancing Department budget monthly and annually, ensures there are adequate funds to maintain a positive or flat budget throughout fiscal year while planning course of action for any negative budget changes.
Reports financial information to the Chair, Department Administrator, faculty, and staff.
Ensures Chair and Administrator are apprised of all issues relating to the medical practice productivity through sound analytics.
Monitors and/or assists Administrator in oversight of Department's multiple financial funds.
Reviews reports from other departments and areas of the organization and acts on anything needing further attention by the Chair, Administrator or Department.
Oversees invoicing of vendors, receipt of revenue and posting of revenue to specific contracts.
Collaborates with Administrator to oversee Department's purchasing activities and ensure all policies are followed.
Provides leadership for Department employees and supervisors in both a direct and indirect way in conjunction with Clinic Manager.
Contributes to team-building effort by actively supporting the Chair, clinic policies, and management initiatives intended to improve quality of care as well as efficiency and interaction of clinical staff.
Grant Funded?
No
Pay Grade Minimum
Salary commensurate with related education, experience and/or skills.
Pay Basis
Monthly
Work Location
Amarillo
Preferred Qualifications
Ability to communicate effectively, both orally and in writing. Ability to extract data from various sources, organize/compile the data and provide analytical reports, identifying relationships between variables and trends; ability to apply/grasp significance of data to medical practice and plan appropriate course of action. Ability to assist in the application of management principles to the operation of the department, to include HR, property management, purchasing, fiscal operations (budget and accounting activities), facilities management.
Campus
HSC - Amarillo
Department
Pediatrics Ama Genl
Required Attachments
Resume / CV
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.
Job Group
First line Managers
Occasional Duties
Representation at meetings when Sr. Administrator is not available.
Shift
Day
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
Required Qualifications
Bachelor's degree in Business Administration or a related field; four years of directly related experience. Graduate work with a concentration in Health Organization Management may substitute for the directly related experience. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Capable of organizing, prioritizing, and supervising. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Does this position work in a research laboratory?
No
Navy Enlisted Classification Code
HM, YN, 641X, 741X
Army Military Occupational Specialty Code
70A, 70B, 70F, 71E
Air Force Specialty Code
3A1X1, 41AX
Marine Military Occupational Specialty Code
0111, 0170
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
