Job Description: Systems Application & Technologies Inc
Systems Application & Technologies, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
Description:
Position Type: Full-time, Exempt
Work Location: Naval Base Ventura County, Point Mugu, CA
Systems Application & Technologies, Inc. (SA-TECH) is a progressive and well-established Department of Defense (DoD) contractor specializing in Range operations and maintenance (O&M); weapons testing; facilities management; aerial, ground and seaborne targets O&M; technical, logistics and other engineering support; systems integration; electronics and communications maintenance services; and a growing cybersecurity business. We are highly focused and, among other efforts, currently operate a dozen active test and/or training ranges for the Army, Air Force and Navy. Our 35-year heritage is founded on supporting complex and diverse DoD programs and we've developed a standout reputation for providing the highest quality services, superior workmanship and cost-effective results while achieving complete customer satisfaction.
At Naval Base Ventura County, CA, SA-TECH operates and performs operational and intermediate level maintenance for aerial and seaborne assets in support of the Naval Air Warfare Center Weapons Division's (NAWCWD's) Targets and Marine Operations Division, including air and sea vehicles and vessels used for manned and unmanned training and test events.
We are currently seeking to hire a qualified Procurement and Financial Manager at Naval Base Ventura County, Point Mugu, CA to provide financial, procurement, and administrative support to the Business/Contracts Manager. Experience in maintaining financial records, drafting and updating spreadsheets, obtaining price competition, establishing price fairness, performing cost analysis and writing sole source justifications, is required. You MUST be proficient with Excel. In addition, you'll provide logistics support to the Program Manager by in-depth tracking of all Contract consumables. Requires monthly status updates. Collateral duties will include all office functions as required and directed by a Supervisor.
Specific duties include (other duties may be added):
Perform cost analysis, writing sole source justifications; obtain price competition and accurate tracking of all costs/expenditures via database and spreadsheets.
Respond to customer requests for data, run various financial reports, prepare cost estimates, and manage internal database of all procurements. Assist in reconciling bi-weekly Invoice for submission to the Government.
Assist with procurements, negotiate contract terms, finalize the purchase orders and receive invoices and submit for processing
Perform routine and advanced administrative duties such as maintaining and organizing files, drafting & routing correspondence, preparing reports and documents, managing calendars, preparing and submitting expense reports, and other general staff duties to support site management and onsite personnel. May serve as initial point of contact, answering phones and greeting visitors.
Respond to customer requests for data, run various financial reports, prepare cost estimates, and manage internal database of all procurements. Assist in reconciling bi-weekly Invoice for submission to the Government
Provide guidance to employees regarding time and project accounting to ensure timely and accurate timecard and contract project accounting for weekly reports and bi-weekly payroll processing. Ensure employee project accounting conforms to both company and customer directives for accurate billing to active and funded project charge lines.
Collect, analyze, validate, and deliver weekly project charging data to the customer. Maintain accurate records and provide cost accounting data to program management as requested.
Organize and maintain files and databases in a confidential manner. Liaise with corporate administrative & human resources, program management, and government administrative personnel as needed to maintain personnel contact lists, update contract and site rosters, provide personnel security information, and ensure effective flow of communication between company and customers as needed.
Maintain site office supplies, including first aid station employee break area materials, and order supplies via company or contract purchase order processes as applicable. Maintain and update employee records, including training, qualification, and certification records. Take phone calls and redirect calls or messages to the appropriate person.
Coordinate staff training and/or travel arrangements, including submission of contract purchase orders for travel and/or training when required by contract. Collect employee receipts and review, process, and submit expense reports for reimbursement.
Support new employee check-in and checkout processes as directed by HR, to include the scheduling and tracking of physicals and/or specialized training and certification as required by employee position or as directed by program management. Other tasking, as required to support company and customer requirements.
Other duties as assigned.
Work Conditions:
Work Schedule currently is a 9/80 schedule (Mon – Thurs 9 hours, alternating Friday, 1 work 8 hrs. 1 off).
Work is performed mostly indoors.
Work will include sitting, standing, bending, reaching, writing, reading, research and other administrative-type activity.
Requirements:
Education/Experience/Skills:
High school education or equivalent required.
Formal schooling or additional administrative training highly desired.
At least two (2) years of clerical, receptionist, data entry, and/or administrative/office assistant experience required.
Exceptional customer service skills and attention to detail required.
Must be capable of excellent verbal and written communication with a strong working knowledge of office equipment (ex: computers, printers, etc.) and proficiency in MS Office programs.
Experience in maintaining financial records, drafting and updating spreadsheets, obtaining price competition, establishing price fairness, performing cost analysis and writing sole source justifications, is required.
You MUST be proficient with Excel.
Must have time management skills, the ability to prioritize work, and must be capable of providing administrative direction to employees.
Must possess the ability to work tactfully with professional engineers, technicians, and management staff, at all levels of effort.
Current CA Driver's License required; must be able to be insured through company's vehicle insurance policy while driving work/government/rental vehicles during working hours, and for the duration of employment.
U.S. Citizenship required and you must be able to obtain a U.S. DoD Secret Security Clearance prior to start date and maintain a Secret clearance throughout employment.
All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation.
As a highly regarded DoD employer, SA-TECH recognizes that our success is indicative of our team members' hard work and dedication towards a common goal… Supporting our Warfighters. Along with unparalleled stability, we have the ingredients for superior performance with a servant leadership mentality that provides an affirmation of purpose and value in a team-oriented positive work environment. As such, we provide a sense of family, competitive pay and employee benefits, along with a strong commitment to the professional development of our workforce and for providing broad career opportunities throughout the United States.
SA-TECH provides employees with:
Employee Recognition
Above-Average Compensation
Competitive Employee Benefits
Continuous Training and Professional Development
Ample Career Advancement Opportunities
Highlights of SA-TECH's employee benefits include:
Medical plan with excellent prescription coverage
Dental plan with orthodontics for children
Vision plan
401(k) retirement plan
Life, accidental death & dismemberment insurance
Sick leave
Flexible PTO options
SA-TECH is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
All responses will be handled with strict confidentiality.
** Please note that the provided salary information is a general guideline. SA-TECH considers factors such as (but not limited to) scope and responsibilities of the position, the candidate's work experience, education, training, and skills as well as market and business considerations when extending offers.
