Central Finance and Administration drives efficiency and consistency in policy and practice across central Administration. The organization broadly oversees the budgeting, reporting, and strategic financial management needs of core Central Administration, supporting the Executive Vice President and Assistant Vice President for Finance and Administration. The group also directly provides shared service financial and transaction management for several Central units. As a financial analyst the position will report to the Senior Manager, Financial Operations and provide financial planning, analysis, and reporting for several assigned units, as well as oversee the controller related responsibilities for these same units. The position will also partner with some units to assist with preparing quarterly and yearend financials, budgets, forecasts, and multi-year financial plans.
Duties and Responsibilities
As part of the Shared Service team
Develop and execute standardized processes for transactions including payables receivables expense reimbursements corporate cards, purchasing cards, cash management, B2P, journal entries and internal billing
Manage and perform monthly, quarterly, and year-end closing processes including accruals and other accounting adjustments.
Produce monthly financial management reports that analyze budget variances, call out key themes, and provide analytic summaries; work with multiple financial databases to extract and model financial data
Provide analytics support for new initiatives or strategic financial questions; help frame options, recommendations, and considerations; create ad-hoc reports as needed
Act as "divisional controller" responsible for overall financial compliance for these units
Act as primary liaison to units for transaction-related in inquiries and issues; provide exceptional customer service and build metrics to track success
Ensure transaction alignment with University policy and more detailed Central Finance and Administration group policies and procedures; provide unit staff with education and support
Partner Model
Support the financial managers of Central units in the development of multi-year financial plans annual budgets, and quarterly forecasts.
Ad-hoc reporting and analysis as needed.
Basic Qualifications
Bachelor's degree or equivalent work experience required
Minimum of 5 years' relevant work experience
Additional Qualifications and Skills
Demonstrated experience with complex financial analysis.
Experience with financial and budgeting database tools required.
Critical thinking, communications, and data analysis skills a must; ability to work at the detail level and synthesize and present complex information across a variety of stakeholders.
Strong oral and written communication skills, judgment, discretion, and confidentiality in all aspects of work.
Excellent interpersonal written and verbal communication skills.
Demonstrated success in a fast-paced environment with shifting priorities and deadlines. Project management experience a plus.
High attention to detail.
Demonstrates customer focus and service orientation.
Should possess advanced desktop skills and comfort in learning new technology.
Should be proficient in advanced use of Excel.
Database skills are a plus.
Working Conditions
Work is performed in an office setting
Additional Information
Please note: Harvard University requires pre-employment reference and background screening.
Harvard University is unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
LinkedIn Recruiter Tag (for internal use only)
#LI-CS1
Department Office Location: USA - MA - Cambridge
Job Code: F0857P Financial Administrator III
Job Function: Finance
Work Format: Hybrid (partially on-site, partially remote)
Sub Unit: ------------
Salary Grade: 057
Department: CF&A
Union: 00 - Non Union, Exempt or Temporary
Time Status: Full-time
Pre-Employment Screening: Identity
Schedule: Full time. Monday through Friday. 35 hours per week.
Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
