Are you passionate about delivering scalable solutions and experiences aligned with business strategies, and ready to join an inclusive work environment committed to excellence, to precision, to constant improvement, to new ideas, and to delivering value? If the answer is "Yes!", then we have an exciting hybrid opportunity for you based in our North Little Rock, AR headquarters.
The Accounts Payable & Expense Reporting Specialist will play a key role within our GBS team and be responsible to perform Accounts Payable transactional activities and conduct expense report auditing to ensure compliance with company policies. You will work closely with stakeholders across and at various levels within the organization to ensure we accurately and timely pay our suppliers and employees, drive improvements to our operating cash flows, continuously improve our processes, and improve our overall customer satisfaction.
WHAT WE CAN OFFER TO YOU
Our mission is supported by our Principles: We Value Our People, We Value Our Community, We Value Our Clients, and We Value Our Shareholders. We care for the well-being of our people and offer:
An entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues
Opportunities to engage and contribute in our Diversity, Fairness and Inclusion and Women Empowering Leadership employee resource groups
Competitive compensation package: annual salary ranging from $20 - $24 per hour commensurate with accomplishments, performance, credentials and geography
Competitive medical, dental, and vision insurance coverage
401k with a competitive 4% employer match
Mentorship and professional development resources to advance your career
Direct exposure to our industry's leading experts who are solving the world's toughest environmental challenges
Progressive vacation policies, company holidays and paid parental leave benefits to ensure work/life balance
A financial assistance program that supports peers in need, known as the Montrose Foundation
Access to a student loan planning tool to optimize your student loan payoff plans and compare student loan rates with lenders.
A DAY IN THE LIFE
We are looking for an experienced candidate that possesses industry best-in-class accounts payable and expense reporting transaction processing skills within a multi-channel business model. This role will focus on processing vendor invoices, ensuring timely payments, and supporting the company's expense reporting function by reviewing audit exceptions. The ideal candidate has utilized an ERP system, has a proven track record of accurately and timely processing supplier payments and reviewing employee expense reports, understands how to continuously improve processes, exhibited excellent verbal and written communications, and values improving customer satisfaction. This role will also include close engagement with internal stakeholders and suppliers to ensure accurate and timely payments, resolving issues related to past due or disputed balances, working with employees to resolve expense reporting related matters, providing reporting and analysis to leadership, working on special projects, etc.
This candidate believes in innovation and challenging the status quo, pressing for efficiencies of process and new ways to best service our internal stakeholders and suppliers while achieving the company's desired performance outcome. He/she understands the importance of data-driven decision making and effectively measuring performance through regular KPI reporting and monitoring.
Accounts Payable:
Process vendor invoices in the ERP system, ensuring accuracy, timely approval, and compliance with company policies.
Reconcile vendor statements, research discrepancies, and resolve issues promptly.
Proactively identify and assist in timely resolution of unapplied and/or misapplied supplier payments to prevent and/or clear past due balances.
Support month-end close activities, including accruals, reconciliations, and reporting.
Expense Reporting:
Review and resolve audit exceptions flagged and ensuring compliance with company travel and expense policies.
Communicate with employees to resolve discrepancies or policy violations, ensuring timely resolution and payments to employees.
Provide training and guidance to employees on the expense reporting process and policies.
Identify patterns or trends in exceptions and recommend policy updates or process improvements.
Special Projects:
Collaborate on and independently manage special projects as directed by Management.
Provide process improvements and solutions based on project findings and outcomes.
Supplier & Stakeholder Interactions:
Contact suppliers via phone, email, and mail to discuss overdue balances or discrepancies.
Provide exceptional customer service and maintain a professional demeanor during all interactions.
Work closely with and support key stakeholder and business partners in fulfilling their needs.
Collaboration & Continuous Improvement:
Interface with cross-functional teams and all levels of the organization, including leadership, to ensure smooth processes and address issues.
Work closely within the GBS Accounts Payable & Expense Reporting, Finance, and Operations teams to streamline processes and improve accuracy.
Assist in the documentation of process workflows, training materials, and policy updates.
Participate in cross-functional projects focusing on continuous improvement where refining of current processes, tools, and servicing capabilities are sought that further enhance both supplier and stakeholder experiences and improve company financial results.
Compliance:
Ensure compliance with Federal, State, and Local laws and regulations.
Adhere to company policies and procedures during all activities.
Maintain a strong control environment, particularly as it relates to SOX controls.
NECESSARY QUALIFICATIONS
To perform this job successfully, individuals must be able to perform each duty and responsibility, listed in the A Day in the Life section above, satisfactorily. The requirements listed below are representative of the knowledge, experience, skills, and/or attributes required. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and responsibilities.
Bachelor's degree in a related field (Accounting, Finance, Business Administration, or a similar discipline).
Minimum of 3-5 years of experience in Accounts Payable and/or Expense Reporting, preferably within a multi-channel professional services company doing business in an industry such as environmental consulting, legal services, etc.
Proven track record of meeting or exceeding targets and goals.
Ability to continuously improve business processes with strong focus on improving quality and productivity.
Exceptional verbal and written communication and strong problem-solving skills.
Service-oriented mindset with ability to interact with business partners across business units and at varying levels within the organization.
Proficiency with Microsoft Office 365 applications (e.g., Outlook, Teams, Excel, Word, PowerPoint, etc.).
Familiarity with ERP systems (especially Workday) and other software systems (especially FreshService and AppZen).
Strong understanding of relevant legal and regulatory frameworks.
High level of professionalism and ethical standards in dealing with suppliers.
Ability to handle sensitive information confidentially.
Strong problem-solving and analytical skills with the ability to identify root causes and recommend solutions.
Attention to detail including the ability to manage multiple priorities concurrently.
Results-oriented, with a strong commitment to meeting tight deadlines.
Ability to work independently and collaboratively as part of team in a fast-paced environment.
MAKE THE MOVE
We, Montrose, are an environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions. Our qualified engineers, scientists, technicians, associates, and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients. We strive to optimize environmental resiliency in a way that effectively complements our clients' decision-making and operations and efficiently fulfills their project requirements. Montrose Environmental Group has over 90 offices across the United States, Canada, Europe, and Australia and over 3,200 employees - all ready to provide solutions for environmental needs.
We are going to be blunt - the way we work may not suit everyone. Montrose is a fast-paced, dynamic, and high-growth company. You are your own boss, but you will get tons of guidance and plenty of support from talented, super-smart colleagues from Montrose and its service providers. Therefore, if freedom, autonomy, head-scratching professional challenges attract you, we could be the perfect match.
Want to know more about Montrose? Visit montrose-env.com and have fun!
Montrose is an Equal Opportunity Employer. Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.
