All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
Position Summary The Office Manager in the School of Social Sciences Dean's Office is responsible for managing the day-to-day operations of the Dean's Office, implementing plans, processes and procedures to ensure effective and efficient functionality to support the success of strategic priorities. This position also provides executive support to the dean, including managing the dean's calendar, organizing meetings and travel arrangements, assisting with expense reports, gathering data for reports, and assisting with projects. In addition, the position assists with development and serves as the front-line contact for the office.
The ideal candidate has excellent organizational skills, attention to detail, and experience working in a university setting.
Workplace Requirements:
Hybrid position: After a probationary period, this position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. The department currently allows 1-2 remote days per week after the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
Proposed Hiring Range: $56,000 - $60,000
Minimum Requirements:
Education & Experience:
Bachelor's Degree
In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted.
Two+ years in a similar administrative role
Skills:
Ability to prioritize work and multi-task
Ability to establish and manage priorities and handle numerous time-sensitive projects with conflicting and varied deadlines
Excellent planning and organizational skills
Ability to take initiative and ownership of projects
Ability to exercise sound judgment in making decisions
Strong subject matter knowledge
Excellent interpersonal, verbal, and written communication skills
Demonstrated ability to handle sensitive issues and maintain confidentiality
Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies
Contextual understanding of the Dean's role within the university framework
Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact
Demonstrated creativity, problem-solving, critical analysis, initiative, judgment, and decision-making skills
Preferences
Rice University work experience or experience in any higher education environment is strongly desired
Experience working as an executive assistant or providing support for a high-level executive
Experience managing complex calendars
Experience working with Rice IO or Oracle Cloud ERP and HCM Systems
Essential Functions
Leads the planning and operations for a function or program that may have significant business, regulatory and technical challenges requiring subject matter expertise
Manages Supplies & Expenses budget and facilities functions
Assists in the management and coordination of on-boarding new employees
Organizes, manages, and completes special projects
Collects and analyzes data, creates reports, reviews and explains trends; formulates and evaluates alternative solutions and recommendations to achieve the goals of the program or function
Analyzes and interprets polices; develops revises, and implements procedures
Plans and implements outreach activities that may include communications, events, training, conferences and fundraising
Performs all other duties as assigned
Additional Functions
Coordinates the dean's activities, including management of a complex calendar, travel arrangements, and associated logistics, expense reports
Independently commits the dean's time to those requesting access to them based on an in-depth understanding of the dean's priorities and needs and their role within the university framework
Independently prioritizes, plans, coordinates, and oversees logistics for meetings with individuals and entities internal and external to the university
Serves as the liaison to various internal and external constituencies, including the Social Sciences Advisory Board
Composes correspondence (including letters to donors); develops, reviews, and edits presentations and documentation; independently researches and analyzes associated issues and or compiles materials needed for presentation and/or decision-making purposes
Manages multiple projects; anticipates and tracks critical dates, events, and organizational issues for the dean; follows up with appropriate parties to ensure deadlines are met
Assists with development related administrative tasks in OwlConnect, including creating monthly gift reports
Manages the Social Sciences Advisory Board meetings and assists with School events
Manages external department reviews for the school
Assists will faculty affairs, including collecting annual evaluation reports
Manages procurement for the Dean's office, including ordering supplies and managing expenses
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Rice Mission and Values
Mission and Values | Rice University
Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.
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