Job Description:

Demonstrates advanced knowledge of principles, practices, and procedures of a particular field of specialization and completes complex assignments. Integrates complex elements from other specialties into work assignments. Responsible for program oversight when Supervisor is off-site. Serves as team leader, mentoring and delegating work to lower-level staff.

 Duties:

• Coordinates and facilitates programs.


• Assists with developing training materials for facilitators.


• Participates in the development, scheduling, and implementation of the student success program for the College of Medicine (MD and PA Program). Assists with the development of marketing strategies to promote programs.


• Develops and maintains relationships with various external businesses, organizations, schools, etc. Keeps these stakeholders informed of programs and addresses any questions/concerns.


• Compiles and prepares periodic reports. 


• Oversees the student scholarship program, including advertising, providing administrative support to the scholarship committee, and notifying recipients of awards. 


• Assists with the recruitment of student interns/counselors.


• Responsible for program oversight when Supervisor is off-site.


• Coaches and mentors lower-level staff. Delegates work and oversees task completion.


•  Assists in developing operational goals, objectives, and standards for unit, programs, and projects.


• Coordinates with appropriate University offices to ensure timely publication and dissemination of materials.


• Assists with the maintenance, security, and disposition of confidential records.


• Attends partner/stakeholder meetings.


• Plans for and assists with new employee, student, and/or client orientation.


• Creates reports and program documentation.


• Oversees the completion of routine program maintenance activities.


• Recommends innovative plans for design or quality improvement of unit programs/procedures.


• Participates in or lead committees.


• May lead internal project team.


• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's Degree in business, education, health, or related field, AND:

• 36 months of administrative or program coordination experience.

Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.

Skills:

• Effective verbal and written communication skills


• Ability to communicate well and build rapport quickly with students, faculty, and staff


• Composition and proofreading skills


• Proficient in Microsoft Office. Computer skills, including proficiency in navigating and maintaining databases


• Detail oriented for accuracy of data and information


• Highly organized and ability to handle multiple projects and deadlines


• Ability to read and interpret policy as well as State and Federal regulations


• Strong initiative to solve problems

Working Conditions:

• 
  Physical: Prolonged periods of sitting at a desk and working on a computer. Ability to engage in repetitive motion. Communicate effectively


• 
  Environmental: Standard Office Environment  

Supervision: 2 Medical Student Education Specialists (currently posted)

Equal Employment Opportunity Statement:  The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Why You Belong at the University of Oklahoma: The University of Oklahoma, fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere. 

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