Job Description:

The Christopher C. Gibbs College of Architecture is looking for a Business Manager to join its team. The Business Manager is responsible for day-to-day financial operations, preparing and monitoring the Gibbs College of Architecture budget, and developing and implementing policies and procedures. They will work closely with the Dean, Associate Deans, Directors, and other staff as well as liaise with other campus entities including HR and Payroll, Financial Services and the Budget Office, and Research Financial Services. A successful candidate requires excellent verbal and written communication skills, the ability to analyze budget and finance issues and make recommendations for resolving them and have an understanding of University policies as it relates to their responsibilities.

Essential Duties to include:

• Plans, develops, implements, and manages all fiscal and operational activities.


• Manages daily financial operations, to include but not limited to, payroll review and approval, financial transaction approval, preparation and review of monthly reconciliation accounts, billing, and financial reports. Makes recommendations to enhance operations.


• Prepares and monitors department budgets. Maintains financial records, reviews and approves all financial budgets, reports, and associated documents.


• Supervises department financial staff. Responsible for delegating tasks, reviewing work, providing guidance, training and serving as a mentor for staff.


• Responsible for special projects where a thorough knowledge of the department, University, state and federal regulations and accounting principles are required. Performs comprehensive analyses of changes to financial activity. Provides ongoing fiscal monitoring, forecasts of operations, and other long-range planning.


• Prepares reports including conclusions and recommendations for solutions to complex financial or related problems


• Oversees the grant and contract proposal process within the department. Prepares and/or reviews budgets, coordinates requirements with principal investigators, and ensures compliance with deadlines for all grant proposals.


• Assists in the development, documentation, and implementation of policies and procedures for financial processes within the department.


• Monitors and ensures compliance with established policies and procedures, University policies, and state statutes. Responsible for modifying policies and procedures as needed.


• Provides financial policy and procedure training to principal investigators, faculty, and staff to ensure compliance. Meets with principal investigators and department chairs to review financial activity and budget statuses.


• Performs various duties as assigned by the supervisor to successfully fulfill the function.

Required Education: Bachelor's Degree in Accounting, Business Administration or closely related field, AND:

• 36 months experience in Finance, Accounting, or closely related field to include 12 months managerial or supervisory experience.

Equivalency Substitution: Will accept 48 months related experience in lieu of the Bachelor's Degree for a total of 84 months related experience.

Skills:

• Accounting Skills: understanding accounting concepts, internal controls and possession of strong analytical skills


• Computer Skills: experience with PeopleSoft and Microsoft Office


• Communication Skills: ability to communicate verbally and in writing


• Supervisor Skills: ability to direct the work of subordinate staff


• Initiative Skills: ability to make recommendations to enhance operations. Self-starter.


• Organizational Skills: ability to prioritize workload and organize workflow within the department including delegating tasks when appropriate.

Advertised Physical Requirements:

• Sit for prolonged periods of time.


• Use of a computer and calculator.


• Manual dexterity.


• Communicate effectively and listen.


• Standard Office Environment.

Departmental Preferences:

• At least 12 months in a finance, accounting or related role at the University of Oklahoma.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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