Job Description:

Payroll Manager
Payroll
REQUISITION #587621577

University Enterprises, Inc. (UEI) at Sacramento State is seeking a Payroll Manager with Payroll Services. Payroll Services provides accurate financial information to UEI departments, federal and state agencies, banking institutions, and auditors. Employees receive timely and accurate payroll checks, direct deposits, and annual W-2s, and federal and state government offices receive information for payroll wage and tax reporting. Payroll Services also maintains and processes employer-provided benefits and payroll deductions.

RATE OF PAY: $6,518 - $10,223 per month

BENEFITS: UEI offers an excellent benefits package that includes:

• Participation in CalPERS Retirement Program
• Paid Vacation Time – starting at 10 hours accrued/month
• Paid Sick Time – 8 hours accrued/month
• Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
• Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
• Educational Assistance Program for employees and/or dependents
• Child care subsidy

FILING DEADLINE: This position is open until filled with a priority review date of October 14, 2024. We will begin application review on this date.

CONDITIONS OF EMPLOYMENT: This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).

It is strongly recommended that all University Enterprises, Inc. employees follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

MINIMUM QUALIFICATIONS
1. Bachelor’s Degree in Business Administration, Finance, and Accounting or a related field or equivalent combination of education and/or work experience.
2. Demonstrated experience in managing the payroll systems and processes for a medium to large organization.
3. Demonstrated substantial work experience and background in payroll transactions, fiscal reporting, and account reconciliation.
4. Demonstrated knowledge of the methods, practices, and principles of payroll preparation. Demonstrated
knowledge of accounting theory as applied to payroll transactions and problems.
5. Demonstrated experience with financial record-keeping and tax reporting.
6. Demonstrated experience with automated time and attendance programs such as Ultimate Kronos Group (UKG) Workforce Ready.
7. Demonstrated knowledge of Federal and State laws, ordinances, and regulations affecting the maintenance of
payroll records and determination of proper payments. Demonstrated knowledge of methods and requirements for the preparation and submission of payroll taxes and CalPERS reports.
8. Demonstrated experience hiring, training, supervising, developing, disciplining, and evaluating staff.
9. Demonstrated ability to plan, organize, direct, manage, and supervise the preparation and processing of UEI
payroll. Demonstrated ability to oversee the analysis and reconciliation of payroll accounts, and reviews and
ensures proper preparation of payroll reports and transaction documents. Demonstrated ability to set work
priorities and schedule work assignments.
10. Demonstrated experience in the preparation and monitoring of budgets.
11. Demonstrated experience in the use of computer systems and software applications related to payroll and
accounting functions.
12. Demonstrated ability to perform research and analyze and evaluate information regarding payroll transactions.
13. Demonstrated experience with maintenance of proper records and controls.
14. Demonstrated ability to serve as a resource for resolving a variety of payroll questions and concerns from UEI staff.
15. Must be fingerprinted and pass a background check. Must continue to meet the established standards.

PREFERRED QUALIFICATIONS
1. Completion of advanced education training in Payroll Management, such as American Payroll Association
Certified Payroll Professional.
2. Demonstrated experience using the payroll and accounting modules of Finance Enterprise accounting software and UKG Workforce Ready.

PHYSICAL REQUIREMENTS
With or without reasonable accommodation: Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer, telephones, calculators, copiers, scanners, printers, and fax machines.

WORKING CONDITIONS
Work is performed in an office environment; continuous contact with staff and the campus community.

DUTIES AND RESPONSIBILITIES
The position plans, organizes, directs, manages, and supervises the complex work in preparation and processing of all University Enterprises, Inc. (UEI) payroll and benefit data; oversees the analysis and reconciliation of payroll accounts, and reviews and ensures the proper preparation of payroll reports and transaction documents. The position reports directly to and receives general direction from the Director of Finance. Reporting to the position are the Assistant Payroll Manager, Payroll Technician III, and Payroll Technician II.

The specific duties and responsibilities are as follows:
1. Plans, organizes, directs, manages, and supervises the preparation and processing of UEI payroll, oversees the
analysis and reconciliation of payroll accounts, and reviews and ensures the proper preparation of payroll reports and transaction documents. Sets work priorities and schedules work assignments; and hires, trains, supervises, disciplines, and evaluates staff consistent with UEI policies. Represents payroll functions and operations with both UEI staff and external agencies.
2. Exercises technical authority within State and Federal Labor Laws, UEI policies, procedures, and practices; and
communicates with administrators regarding payroll operations.
3. Analyzes the efficiency of payroll operations and implements procedures to improve the timeliness and accuracy of payroll functions; monitors and reviews completed payroll work and insures the accuracy of records and reports prepared by Payroll Technicians.
4. Analyzes, reconciles, prepares, and signs various Federal and State reports such as quarterly reports and W-2’s; analyzes and implements pay information to ensure proper taxation and posting of wages; and reviews and
ensures proper payroll deductions are administered.
5. Has responsibility for the development and maintenance of automated payroll methods; managing, evaluating, and developing calculation and transaction codes necessary to ensure accurate processing of Human Resources and Payroll data.
6. Keeps current on laws and information affecting payroll administration. Directs preparation of court-ordered
subpoena information and represents UEI at hearings regarding payroll documents. Analyzes, interprets, applies,
and dispenses instructions regarding new payroll policies.
7. Develops and manages the operating budget for the Payroll Office; prepares information required by auditors
and the justice system.
8. Oversees payroll software system maintenance and implementation. Coordinates internal and external
meetings and system setup.
9. Monitors the integrated HRIS/Payroll system and assists with resolving software problems; ensures payroll
information regarding hour codes, pay types, deductions, and contributions are accurate.
10. Serves as a resource for Payroll department staff for processing documents and transactions; researches
problems; answers inquiries regarding payroll transactions; and discusses payroll concerns with staff.
11. Directs, reviews, and approves the proper preparation of various deductions, functions, and reports, such as
Federal and State payroll tax deposits, miscellaneous reports, the calculation and submission of California Public
Employees Retirement System payments (CalPERS), workers' compensation, insurance payments, various Tax
Shelter Annuity and other retirement deferred compensation payments, and payments to United Way; verifies
and approves check requests and invoice payments for payroll services.
12. Monitors and reconciles Payroll and General Ledger Accounts and reviews and approves journal entries for all ACH vendor payments and adjustments to payroll accounts.
13. Reviews and approves payroll batches to be posted in the accounting system.
14. Directs the proper posting of accrued vacation, sick leave, and holiday hours; ensuring all UEI policies and
procedures are followed. Oversees and approves preparation of quarterly accruals and accrual letters.
15. Directs the correct preparation and processing of work-study invoices, University billings, and parking fees.
16. Advises supervisors, managers, and employees with issues regarding payroll and works with the Director,
Human Resources and the Director, Sponsored Programs Administration regarding payroll-related issues.
17. Provides training to employees and supervisors by phone, and individual sessions and group sessions for
automated time and attendance system.
18. Performs other job-related duties as assigned.

Note: This position vacancy is with University Enterprises Inc., an auxiliary organization of California State University, Sacramento. This is not a University position; the incumbent will be an employee of University Enterprises. University Enterprises operates commercial enterprises on the California State University, Sacramento campus; it is responsible for grant and contract management and fiscal services for University research and sponsored programs and provides fiscal services to University related agencies and activities. University Enterprises is a non-profit corporation governed by a board of directors in conformance with the appropriate State of California codes and policy directives of the Board of Trustees and the campus administration.

University Enterprises is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of University Enterprises that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, placement, and promotions will be on a basis of qualifications of the individual for the position being filled, regardless of race, color, religion, ancestry, national origin, age (over 40 years), sex, sexual orientation, marital status, medical condition (diagnosis or history of cancer)*, citizenship, veteran status, or physical or mental disability. Any persons who feel that they have been discriminated against in connection with an application for employment should contact University Enterprises' Director of Human Resources at (916) 278-7003. *As defined in Section 12926(F), Government Code 12990.

***AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER***

In compliance with the Jeanne Clery Disclosure of Campus Security Police and Campus Crime Statistics Act, California State University, Sacramento has made crime reporting statistics available on-line. Print copies are available in the CSUS library and by request from the CSUS Office of Public Safety and the Office of the Vice President for Student Affairs. 

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