Job Description:
VectorUSA

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

CCPA disclosure notice below

***This position will sit onsite in our Torrance office M-F***

Overview

Primary contact and responsible for all for project / job assignments and all customer invoicing. Conducts job cost and margin analysis and reports as it pertains to billing.

Major Areas of Responsibilities

• Job Number Assignments Ensure all pertinent and required information is complete for job number assignment; run credit status (D&B reports), new client application forms, deposits, PO and signatures. Manages job number assignments.
• Billing Prepares invoicing packages. Tracks contract documents, change orders, completion, costs, margins, parts analysis to ensure complete and accurate billing of various contract types. Includes all back up documentation. Tracks all open jobs for the ability to progress invoice at the appropriate milestones.
• Provides reports, PO and billing tracking, including follow-up on receivables if needed. Prepares and maintains tracking of split billing. Generates, maintains and tracks invoices through the clients payment approval process. Create Contract Value True ups as needed.
• Analysis and computation of job / project margin and profitability.
• Communicates and interacts with sales, estimation, customers, operations, PMO, and field employees to ensure billing information is accurate and complete. Attends project kick off meetings, or client facing meetings to represent the invoicing process as required. Resolves any issues with invoicing disputes.
• Reports generates and analyzes reports as need.
• Travel Coordinator backup is the back up travel coordinator for projects, jobs, and other Vector personnel.

Required Qualifications

• BA / BS Degree. MS Office experience. Strong math and analytical skills. Strong written and verbal communication skills. Thoroughness and attention to details. Ability to successfully communicate issues and work toward resolution with various parties.
• 1+ year billing and invoicing experience.
• Strong MS Excel abilities and skills.

Preferred Qualifications

• 2+ years billing and invoicing experience, preferably in the same or similar industry.
• Experience with: FileMaker Pro.

Compensation Range Starting at: $20.00 per hour (Full-time).

Working Conditions

The employee will spend their time in an office environment with a quiet to moderate noise level. Occasional travel to client job start meetings and/or billing review meetings may be required.

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The position may require some lifting and carrying of 25 pounds or less.

VectorUSA is a proud Equal Opportunity Employer/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS

VectorUSA and/or any affiliated entities (collectively, the Company or we) provide this California Privacy Notice (Notice) to describe our privacy practices with respect to our collection of Personal Information as required under the California ConsumerPrivacy Act (CCPA). This Notice applies only to job applicants and candidates for employment who are residents of the State of California and from whom we collect Personal Information as defined in the CCPA.

1. Information We Collect from or About Job Applicants
   We may collect Personal Information from you in a variety of different situations and using a variety of different methods, including, but not limited to, on our website, your mobile device, through email, in physical locations, through written applications, through the mail, and/or over the telephone. Generally, we may collect, receive, maintain, and use the following categories of Personal Information, depending on the particular purpose and to the extent permitted under applicable law:

CATEGORY: Personal Identifiers

EXAMPLES: Name, alias.

Retention Period: If hired, then name will be retained permanently, and the rest will be retained for duration of employment plus 10 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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CATEGORY: Contact Information

EXAMPLES: Home, postal or mailing address, email address, home phone number, cell phone number.

Retention Period: If hired, this data will be retained permanently.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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CATEGORY: Pre-Hire Information

EXAMPLES: Information provided in your job application or resume, information gathered as part of background screening and reference checks, pre-hire drug test results, information recorded in job interview notes by persons conducting job interviews for the Company, information contained in candidate evaluation records and assessments, information in work product samples you provided, and voluntary disclosures by you.

Retention Period: If hired, this data will be retained for duration of employment plus 10 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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CATEGORY: Employment History

EXAMPLES: Information regarding prior job experience, positions held, and when permitted by applicable law your salary history or expectations

Retention Period: If hired, this data will be retained for duration of employment plus 10 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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CATEGORY: Education Information

EXAMPLES: Information contained in your resume regarding educational history and information in transcripts or records of degrees and vocational certifications obtained.

Retention Period: If hired, this data will be retained for duration of employment plus 10 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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CATEGORY: EEO Information

EXAMPLES: Gender, racial or ethnic origin, disability, and veteran status information you voluntarily provide to us so that we can comply with Equal Employment Opportunity and/or affirmative action reporting obligations as a federal government contractor.

Retention Period: If hired, this data will be retained for duration of employment plus 6 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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CATEGORY: Inferences

EXAMPLES: Based on analysis of the personal information collected, we may develop inferences regarding job applicants predispositions, behavior, attitudes, intelligence, abilities, and aptitudes for purposes of recruiting and hiring assessments and decisions.

Retention Period: If hired, this data will be retained for duration of employment plus 6 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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Of the above categories of Personal Information, the following are categories of Sensitive Personal Information the Company may collect:

1. EEO Information (racial or ethnic origin)

Personal information does not include:

• Publicly available information from government records.
• Information that a business has a reasonable basis to believe is lawfully made available to the general public by the job applicant or from widely distributed media.
• Information made available by a person to whom the job applicant has disclosed the information if the job applicant has not restricted the information to a specific audience.
• De-identified or aggregated information.

2. How We Use Personal Information and Sensitive Personal Information

The Personal Information and Sensitive Personal Information we collect, and our use of Personal Information and Sensitive Personal Information, may vary depending on the circumstances. This Notice is intended to provide an overall description of our collection and use of Personal Information and Sensitive Personal Information. Generally, we may use or disclose Personal Information and Sensitive Personal Information we collect from you or about you for one or more of the following purposes:

1. To fulfill or meet the purpose for which you provided the information. For example, if you share your name and contact information to apply for a job with the Company, we will use that Personal Information in connection with your candidacy for employment.
2. To comply with local, state, and federal law and regulations requiring employers to maintain certain records (such as immigration compliance records, accident or safety records, and tax records).
3. To evaluate, make, and communicate decisions regarding your job application and candidacy for employment.
4. To obtain and verify background checks, references, and employment history.
5. To communicate with you regarding your candidacy for employment.
6. To comply with Office of Federal Contractor Compliance Program (OFCCP) requirements as a government contractor.
7. To engage in corporate transactions requiring review or disclosure of job applicant records subject to non-disclosure agreements, such as for evaluating potential mergers and acquisitions of the Company.
8. To evaluate, assess, and manage the Companys business relationship with vendors, service providers, and contractors that provide services to the Company related to recruiting or processing of data from or about job applicants.
9. To protect against malicious or illegal activity and prosecute those responsible.
10. To prevent identity theft.
11. To verify and respond to consumer requests from job applicants under applicable consumer privacy laws.

3. Retention of Personal Information

We will retain each category of personal information in accordance with our established data retention schedule as indicated above. In deciding how long to retain each category of personal information that we collect, we consider many criteria, including, but not limited to: the business purposes for which the Personal Information was collected; relevant federal, state and local recordkeeping laws; applicable statutes of limitations for claims to which the information may be relevant; and legal preservation of evidence obligations.

We apply our data retention procedures on an annual basis to determine if the business purposes for collecting the personal information, and legal reasons for retaining the personal information, have both expired. If so, we will purge the information in a secure manner.

4. Sale/Sharing of Information to Third Parties

The Company does not and will not sell your Personal Information or Sensitive Personal Information for any monetary or other valuable consideration. The Company does not and will not share your Personal Information or Sensitive Personal Information for cross-context behavioral advertising.

5. Access to Privacy Policy

For more information, please review the Companys Privacy Policy at https://www.vectorusa.com/terms-of-service-privacy-policy

By reading the PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS, I acknowledge and confirm that I have received and read and understand this disclosure. and I hereby authorize and consent to the Companys use of the personal information and sensitive personal information it collects, receives or maintains for the business purposes identified above.

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