A global law firm seeks a Corporate Legal Assistant to join their Miami office.
Description:
The Practice Assistant provides high quality administrative support to a group of lawyers and professionals in a team environment to effectively and efficiently meet Firm/client needs.
Key Responsibilities Include:
Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member, and helps to coordinate calls with clients, other lawyers and staff members.
Assist with managing lawyer's calendar by scheduling and coordinating appointments, meetings (external and internal), negotiations, closings, etc.
Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals, and helps to coordinate logistics relating to such travel.
Track, organize, and process reimbursements, invoices, and check requests.
Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly; assisting with electronic filing of all such forms.
Opens, prioritizes, and distributes mail. Coordinates mailings, deliveries, copying and filings where appropriate.
Assist lawyers in connection with the review and revision of pre-bills and invoices as instructed by lawyer; works collaboratively with accounting department to generate invoices for clients in a timely manner.
Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).
Perform filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner.
Takes a proactive interest in the coordination of technical and logistical requirements of lawyer's legal practice, including by informing the lawyers of potential schedule conflicts, and working with firm personnel to coordinate events or meetings relating to lawyer's practice.
Perform clerical duties for non-legal departments, as needed.
Qualifications:
4-5 years supporting lawyers and paralegals with administrative or client-related tasks.
Advanced knowledge of Microsoft Office Suite.
Experience with iManage document management system.
Has attained proficiency in all the core legal administrative assistant functions and has advanced technical and communications skills.
Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings.
Bilingual in English and Spanish required.
Minimum Education:
Bachelor's Degree
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
