School or Unit: Harvard Graduate School of Education
Description: Job Summary
The Teacher Education Research Collaborative (TERC) at the Harvard Graduate School of Education is seeking a dedicated and organized Project Coordinator to join our team.
The Project Coordinator will support multiple ongoing research projects, including the Exploring Careers in Education study, Practice-Based Pedagogies study, and Cooperating Teacher Training study, as well as an annual research conference. Our research initiatives seek to strengthen both measurement and causal research in the field of teacher education.
Position Description
The Project Coordinator will support projects by performing a range of complex and confidential administrative and research duties. They will communicate with and provide updates across team members and research partners, both internally and externally. They will organize and support data collection efforts, including survey administration, observations/video recordings, qualitative check-in logs, and focus groups. They will support research participant needs, including preparation of technology and distribution of stipends. They will help project leads with agenda management, deadlines, and research infrastructure (IRB compliance, funder reporting, etc.). They will be responsible for anticipating and resolving problems and updating their supervisor on the status of the project. They will also help ensure clear communication across the project team. They may oversee the work of support staff, students, and temporary employees. Specific duties include the following:
1. Research Support (50%)
Serve as the point of contact for partners on tasks related to survey administration, focus groups, interviews, and observations.
Ensure smooth communication flow between the project team and research participants.
Track survey completion, video recording submissions, and qualitative data collection.
Execute and support participant recruitment efforts as needed.
Issue and track participant stipends.
Provide ongoing tech support.
Assist in tracking grant progress and deliverables, including supporting drafting of annual reviews.
2. General Project Support (35%)
Support logistical management of internal and external project meetings, including meetings with study participants and lead researchers at HGSE and elsewhere.
Assist with partner travel and reimbursements, ensuring compliance with Harvard's finance and travel policies.
Process expense reports and administrative paperwork.
Draft, edit, and prepare correspondence and other project-related materials.
Maintain project websites and materials as needed..
Other duties as assigned.
3. Event Management (15%)
Plan and coordinate logistics for project events, including trainings, annual convenings, and other meetings.
Arrange meeting spaces, participant registration, travel, AV and technical requirements, materials preparation, and catering within budget constraints.
Assist in developing meeting content and collateral in collaboration with project leads.
Travel (infrequent; 2-3 times per year) to support event or project execution, including taking notes, providing tech support, and managing check-ins.
This is a one year term appointment with a possibility of extension based on funding and department needs.
Basic Qualifications
Minimum of 3 years of relevant experience
Proficiency in MS Office
This position requires occasional travel to support project events and activities.
Any candidate wishing to be considered must supply a cover letter in addition to their resume
Additional Qualifications and Skills
Excellent interpersonal and communication skills.
Ability to prioritize work in a multi-tasking, fast-paced environment.
Capacity to work independently with minimal supervision.
Experience handling complex and confidential information with discretion.
Basic budgeting and financial tracking skills.
Proficiency in Qualtrics or similar survey software, G-Suite, and project management software.
Experience working in education or the public sector is a plus.
Commitment to equity, diversity, inclusion, and belonging.
Working Conditions
This is a hybrid position that is based in Massachusetts. While there is currently flexibility on the frequency of working on campus, this role is expected to be on campus in Cambridge as needed.
Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Additional Information
HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.
HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.
We do this by:
• Hiring and retaining staff reflecting the diversity of those we serve;
• Providing employees opportunities to learn, grow, and be challenged;
• Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;
• Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;
• Communicating transparently and respectfully; and
• Fostering an inclusive, respectful, and professional work environment
We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.
About the Harvard Graduate School of Education
Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Department Office Location: USA - MA - Cambridge
Job Code: 404037 Coordinator I (FSS)
Job Function: Faculty & Student Services
Work Format: Hybrid (partially on-site, partially remote)
Sub Unit: ------------
Salary Grade: 054
Department: TTL - Research
Union: 55 - Hvd Union Cler & Tech Workers
Time Status: Full-time
Pre-Employment Screening: Identity
Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
