The AP Specialist will be responsible for managing and processing invoices, handling payments, and ensuring the accuracy and timeliness of financial transactions. This role plays a crucial part in maintaining strong vendor relationships and supporting the overall financial health of the organization.
Key Responsibilities:
Invoice Processing: Review, verify, and process vendor invoices for accuracy, appropriate documentation, and approval before payment.
Vendor Management: Maintain accurate vendor records, including contact information and payment terms. Address vendor inquiries and resolve discrepancies in a timely manner.
Payment Processing: Prepare and process electronic transfers and payments, including ACH, wire transfers, and checks, ensuring they are made in accordance with company policies.
Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.
Reconciliations: Reconcile accounts payable transactions and maintain accurate AP records, ensuring timely closure of month-end processes.
Data Entry: Enter invoices, vouchers, and other payable-related data into the accounting system.
Internal Communication: Collaborate with other departments to ensure accurate expense coding and proper allocation of costs.
Reporting: Assist in preparing reports related to accounts payable, including aging reports and payment status updates.
Qualifications:
Education: Associate's degree in Accounting, Finance, Business Administration, or related field (preferred but not required).
Experience: Minimum of 2 years of experience in accounts payable or a similar role.
Skills:
Strong knowledge of accounting principles and practices related to accounts payable.
Proficiency in using accounting software (e.g., QuickBooks, SAP, Oracle, or similar ERP systems).
Strong organizational skills and attention to detail.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
