We are seeking a detail-oriented and experienced Accounts Payable Supervisor to manage the daily operations of the AP department. The ideal candidate will lead a team of AP professionals, ensuring timely and accurate processing of vendor invoices, payments, and reconciliations. The AP Supervisor will also work closely with other departments to resolve discrepancies, improve processes, and ensure compliance with company policies and regulations.
Key Responsibilities:
Supervise the day-to-day operations of the Accounts Payable department, including invoice processing, payment runs, and vendor account reconciliations.
Lead, mentor, and develop a team of AP clerks, providing guidance and support to ensure high performance.
Review and verify invoices, ensuring proper coding, authorization, and compliance with company policies.
Ensure timely and accurate processing of payments (check, ACH, wire transfers) to vendors.
Manage vendor relationships, resolve any issues or discrepancies, and ensure prompt resolution of payment inquiries.
Monitor the AP aging report and ensure that all outstanding invoices are addressed in a timely manner.
Collaborate with internal departments to ensure alignment on approval processes and payment terms.
Prepare and analyze various reports related to Accounts Payable, such as accruals, aging reports, and month-end close activities.
Assist in the preparation and completion of the month-end closing process.
Ensure compliance with company policies, procedures, and applicable regulations (e.g., sales tax, VAT).
Identify opportunities to streamline AP processes and implement improvements.
Assist with internal and external audits by providing necessary documentation and explanations.
Qualifications:
Bachelor's degree in Accounting, Finance, Business Administration, or related field.
Minimum of 3-5 years of experience in Accounts Payable, with at least 2 years in a supervisory role.
Strong knowledge of AP processes, including invoice processing, payment terms, and reconciliation.
Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks) and Microsoft Office Suite, particularly Excel.
Excellent organizational and leadership skills, with the ability to manage multiple priorities and meet deadlines.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
