Supports broker team(s) through day-to-day administrative functions such as travel and expense management, marketing, pipeline management, revenue booking, report preparation, and related activities. The coordinator will also serve as a Listing Coordinator partner to the markets industrial brokerage teams. This position is split between our Rosemont, IL and Chicago, IL office locations, and expected to be in office 3-4x per week."
Essential Duties and Responsibilities •\tCreate, format, and maintain marketing materials (brochures, presentations, proposals, case studies, qualifications booklets, newsletters, email blasts, invitations, announcements, boards, aerials, tour books, bios, team materials etc.) using corporate standard templates •\tCreate simple maps and aerials to illustrate relevant information regarding the property being marketed or list of properties for consideration. •\tApply corporate brand to all material and maintain consistency in appearance •\tPrepare general excel charts, tables, and graphs •\tManage the distribution of e-blasts (templated property e-blasts, announcements etc.) •\tCoordinate with other departments (marketing, research, finance) based on the needs of the team and client •\tProvide marketing, transaction onboarding and offboarding support for market industrial listings. •\tSupports client relationship management in partnership with Broker(s) •\tSupport timeliness of deliverables •\tAdministrative tasks such as travel booking, expense management, calendar management and others. Job Description
Key Responsibilities
Pitch and Proposal Coordination
Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc.)
Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits
Coordinate appointments with internal and external clients and arrange any other accommodations that may be require
Serve as point of contact for client requests
Perform research, property searches and site selections
Business Development
Collect and prepare information for client activity reports
Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals
Create and administer marketing materials and collateral
Update website content, social media, etc. on behalf of brokers
Create budgets for broker projects in partnership with team
Coordinate vendor services (e.g. photographs and aerials)
Coordinate events (e.g. open houses, industry-related, etc.)
Oversee and maintain marketing schedule (e.g. administration of e-comms) for respective clients
Create market documents, tour books, property flyers, brochures and other marketing materials as needed for listings
Maintain Client Relationship Management Database
Maintain and enter new leads and opportunities into the CRM system
Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses
Run reports
Deal Documentation and Revenue Accounting
Prepare and collect all deal-related documents, and follow up with all parties on the execution as required
Maintain and process all expense reports for brokers
Coordinate with Legal for review and approval of agreements as necessary
Create deal sheets per listing agreements for review and approval
Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required
Maintain outstanding balances in CRM for brokers
Listing Coordination
Support Listing Database on behalf of industrial brokers
Partner with other brokerage coordinators in onboarding and offboarding of industrial listings.
Enter new listings and share all required property information, availability, and additional information, as directed by fee-earner
Maintain listings on internal and external databases
Coordinate marketing updates, sign orders, brochure and eblast creation and updates
* This role will work out of both the Rosemont and Chicago locations
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.
