Contract Management: Receive and review contract awards and change order authorizations for completeness. Follow up with project teams for any missing documents or information.
Document Compilation: Compile all necessary documents into a single PDF for routing and approval.
Approval Routing: Route contract awards and authorizations via DocuSign for internal approvals.
Document Storage: Download fully signed approvals and save them to the server.
Purchasing Uploads: Upload fully signed approvals and executed contracts/change orders to the purchasing system.
Contract Tracking: Implement and maintain a weekly status report to circulate to job teams, tracking the progress of contract approvals and executions.
Vendor Management: Add new vendors to the purchasing system, save W-9s and Business Partner Questionnaires to the server, and perform new vendor searches using SanctionCheck.
Record Maintenance: Maintain accurate and organized files for each agreement, including contracts and change orders.
Executive Administrative Support:
Client Billing Tracking: Monitor client billing processes and follow up with teams for status updates.
Document Management: Manage and organize project reports and other critical documents.
Access Requests: Handle access requests for various software systems.
Report Assembly: Assemble and prepare reports for executives.
Meeting Coordination: Schedule and coordinate meetings for executives.
Insurance Management: Request insurance certificates and track policy statuses.
