Responsible for staffing needs to ensure adequate coverage for quality care on all shifts by working closely with the Leaders.
Minimum Job Requirements:
Previous clerical experience
Proficient in Microsoft Office (Word, Excel, Outlook) required
Essential Job Duties:
Accurately records staffing and nursing pay practices (ESP, LOA, jury duty, bereavement, etc.) in a computerized system (Clarivia/Kronos). F: daily/T: 30-180 minutes
Assesses and evaluates staffing needs on a proactive (daily, weekly, scheduling period, etc.) and shift-to-shift basis to provide 24-hour coverage. F: daily/F: ongoing
Prepares staffing on a timely basis and communicate with the Leaders so that they can make staffing decisions. F: daily/T: ongoing
Communicates any staffing shortages/overages/changes to the Leader and contacts staff if additional/less support is needed. F: daily/T: ongoing
Attends bed control meetings at all times. F: daily/T: 15-40 minutes
Edits Kronos transactions in a timely manner and within guidelines with payroll department. F: daily/T: 30-180 minutes
Prepares payroll correction and ESP forms when necessary. F: weekly/T: 10-30 minutes
Consults with nursing department staff and supervisors concerning the staffing/scheduling needs to reduce/eliminate problems. F: daily/T: 15-30 minutes
Develops and maintains a good working rapport with interdepartmental personnel, as well as other departments within the facility. F: daily/T: ongoing
Confirm license/certification and current standing for nursing department employees with state approved agencies as needed. F: weekly/F: 15 minutes
Responsible for requests of off and on-call schedule. F: daily/T: 30-160 minutes
Responsible for the staffing system functions (Clairvia Web/Client). F: daily/T: ongoing
Monitors, updates, and tracks acuity every four hours as needed. F: daily/T: 15-60 minutes
Runs Clarivia and Kronos reports as requested. F: daily/T: 15-60 minutes
Knowledge/Skills/Abilities:
High school education or equivalent preferred.
Experience in a healthcare setting preferred.
Staffing experience preferred.
Customer service experience preferred.
Demonstrates knowledge of TM&E & pay policies.
Able to maintain confidentiality of all sensitive and private employee information.
Knowledgeable of computers, printers, and/or ability to learn appropriate software applications.
Able to work within a team and be a model of team work.
Ability to perform independent decisions and utilize problem solving skills when necessary.
Ability to remain calm and manage high stress situations.
Ability to deal tactfully with personnel, visitors, and government agencies/personnel.
