A full-service commercial law firm serving clients throughout Florida is seeking a full time Legal Assistant with a minimum of 3 years of experience working in an office environment. This position will assist multiple attorneys in our commercial real estate department, litigation/ administrative law department and our intellectual property department. While experience in all these areas is not required (willing to train), a willingness to learn and adapt is essential.
Responsibilities
Managing legal documents
Creating and formatting documents
Editing and tracking (i.e. "redlining") document
Managing internal and client deadlines
Assisting Real Estate paralegals to prepare attorney(s) for closings
Preparing closing binders / post-closing
Working with title insurance companies to satisfy commitment requirements
Preparing and filing of legal documents with state, county, appellate, and federal courts, and in Florida administrative proceedings (e-filing knowledge is a must)
Arranging for delivery of legal correspondence to clients, court and agency officials
Maintaining attorney calendars through Outlook (i.e. scheduling appointments, calendaring due dates, case deadlines, etc.)
Manage IP database
Making travel arrangements
Performing a variety of administrative functions such as processing new client/matter reports, preparing engagement letters, creating and filing expense reports, entering attorney time and answering phones
Organizing and maintaining paper and electronic files
Requirements
Knowledge of federal, state and county court rules and e-filing procedures
Familiar with Florida government branches
Must have excellent proofreading, document formatting, and redlining skills
Must be punctual, meticulous, organized, proactive, reliable and self-motivated
Must have the ability to manage time, plan and prioritize various assignments/projects simultaneously
Must have excellent verbal and written communication skills
Must have working knowledge of Microsoft 2016 Outlook, Adobe, Excel and advance working knowledge of Word functions.
Ability to work with a database
Ability to work in a face paced team environment while maintaining a professional demeanor
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
