A Florida law firm is seeking seeking a Commercial Real Estate Paralegal / Legal Assistant with 5+ years of experience to provide support to their Real Estate Practice Group in Tampa, FL.
Responsibilities
Perform a variety of administrative functions such as preparing engagement letters, creating and filing expense reports, coordinating couriers, answering phones, and making travel arrangements
Maintain attorneys' calendars and schedule
Maintain attorneys' client contact information
Assist with running conflict checks, opening, and closing of client matters
Establish and maintain accurate electronic and paper files
Ensure that the clients' billing requirements are correctly set up
Input and edit attorneys' time
Review and edit paperless pre-bills for attorneys' review and approval
Managing the preparation and processing of commercial transactions from beginning to end
Order, review, and analyze title documents, title requirements, title endorsements, title search reports, inspections, and surveys
Review and preparation of contracts for the purchase and sale of real estate
Preparation of easements, deeds, and other real property-related documents
Preparation and issuance of title commitments, title policies, settlement statements, title objection letters, closing documents, affidavits, and coordination of disbursements
Preparation and review of homeowner association documents, condominium association documents, and contract disclosures for residential purchase and sale transactions
Maintain critical dates for all purchase and sale agreements, due diligence efforts, and client deliverables
Qualifications
5+ years of working experience as a Commercial Real Estate Paralegal
Large commercial law firm experience preferred
Proficiency with using Windows-based software and Microsoft Word, Excel and Outlook
Strong verbal and written communication skills
Ability to plan and prioritize various assignments/projects simultaneously
Ability to work well under pressure in both an independent and team environment
Strong attention to detail and follow through
Flexibility to work overtime as needed
Requirements
Ability to understand, edit and proof various documents related to conveyances, acquisitions, and real estate development using CompareRite or other redlining applications
Ability to manage a busy desk for two or three attorneys and work in a team environment
Ability to pay close attention to detail, meet tight deadlines and adapt to changing priorities
Excellent written and oral communication skills
High degree of initiative and ability to plan, organize, prioritize and manage multiple tasks
Have a can-do attitude and flexibility to work overtime as needed
Technical Knowledge
Microsoft Office 2016 knowledge with Outlook and advance knowledge of Word functions
Familiarity in using an electronic document management Experience in Filesite / iManage is a plus
Experience in Simplifile / online public records recording is a plus
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
