The AP Specialist will be responsible for managing the accounts payable process, ensuring the accurate and timely entry of vendor invoices, maintaining vendor accounts, and supporting the month-end close (MEC) process. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with other departments to ensure efficient financial operations. The person in this seat has the opportunity to grow into a staff accountant level role.
Key Responsibilities:
Invoice Management: Enter vendor invoice details into the system, ensuring accuracy and completeness. Provide support to management for invoice review and approval, adhering to service metrics for accuracy, organization, and timeliness.
Payments: Issue checks to vendors, ensuring timely payments to avoid late fees and maintain good vendor relationships.
Vendor Reconciliation/Relations: Work directly with vendors to resolve payment issues and outstanding balances, maintaining positive and professional relationships.
Account Maintenance: Maintain vendor accounts, including scanning invoices and other supporting documents into the database. Ensure all activities comply with company policies and procedures to meet internal control requirements.
Collaboration with AR: Work closely with the Accounts Receivable (AR) team to support the billing of services and ensure seamless financial operations between AR and AP.
Month-End Close: Responsible for month-end expense accruals, ensuring all expenses are accurately recorded and reported.
Policy Adherence: Adhere to and enforce the company's and department's internal policies, ensuring compliance with all relevant regulations and standards.
Qualifications:
Bachelor's degree in Accounting, Finance, or a related field.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills, with the ability to work effectively with vendors and internal teams.
Proficiency in accounting software and Microsoft Office Suite (particularly Excel).
Ability to manage multiple tasks and meet deadlines.
Knowledge of accounting principles and practices.
Work Environment:
Office setting with a professional and collaborative atmosphere.
Business Casual dress code.
Occasional overtime may be required during peak periods, such as month-end and year-end close.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
