Assistant Director, Grants and Contracts Accounting - 005248
Division
Finance and Administration
Department
172300 - Grants and Contracts Accounting
Minimum Qualifications
Bachelor’s degree in Accounting or directly related business field from an accredited institution as approved and accredited by the University of South Alabama and six years of progressively responsible professional experience in accounting and/or financial management.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s Office of Grants and Contracts Accounting is seeking to hire an Assistant Director, Grants and Contracts Accounting. Interested candidates should apply to be considered.
Essential Functions These are the job duties required of the position.
Essential Functions
Stays abreast of all aspects of the post-award accounting and procurement functions, placing special emphasis on compliance with applicable regulations through training, communication and maintenance of the University system of internal controls, including the revision of, or establishment of, new controls as deemed necessary.
Performs routine review of grant and contract accounts to ensure compliance with contract terms and regulations.
Reviews University policies and procedures to ensure compliance with all applicable regulations and communicates any identified deficiencies or opportunities for efficiencies to management.
Assesses internal controls and current procedures to identify process improvement gaps.
Monitors changes in federal and state regulations for their potential impact on University processes and communicates any relevant changes to appropriate management and applicable user groups.
Assists with documentation requests from internal, external, and state auditors respect to matters impacting financial and general accounting reports as well as grants, contracts, and procurement services.
Identifies areas in which financial reporting can be streamlined or made efficient through more effective use of the Banner/PAWS system and Argos.
Assists with providing strategic management direction for the overall daily operations of the Grants and Contracts Accounting office, as well as provide fiscal compliance support by educating the Office of Grants and Contracts Accounting, campus research administrators, and faculty.
Coordinates and provides support for audits related to sponsored funds.
Assists with designing, implementing, and maintaining systems impacting research and administrative functions and assessing the need for new or modified systems and reporting.
Conducts regular assessments and assists with the identification of compliance/procedural issues affecting the operation of the office.
Assists in developing and monitoring internal procedures for post-award administration of sponsored research.
Assists campus program directors and principal investigators in financial matters related to their sponsored funds.
Prepares annual closeout reports and works with external compliance audit firm to complete annual Single Audit timely and satisfactorily.
Reviews and interprets federal and other regulations for ensuring compliance by the University with the OMB Circulars: A-21, A-110, A-133, and 2 CFR 200.
Serves as liaison with agency, external, state and federal auditors.
Establishes fiscal compliance protocols to maintain computerized systems and implements new systems and procedures to improve the efficiency of the office.
Performs critical functions as part of the University’s closeout of month and year-end cost periods by initiating specific balancing/editing routines as to assure closeout credibility for sponsored award project data.
Assists Director of Grants and Contracts in conducting detailed reviews and approval for interim and final financial reporting packages for various external research sponsors.
Assists with review/approval of quarterly/semi-annual reporting.
Assists Director of Grants and Contracts in conducting reviews of new award documents, financial and administrative requirements.
Conducts campus-wide training of research administrators in post-award Banner functions such as cost transfers, cost sharing, service center entries and payroll set-up.
Provides guidance and leadership to the University’s Service Center committee.
Assists with subrecipient monitoring process housed in the Office of Grants and Contracts Accounting providing recipient training that complies with federal regulations.
Assists campus with managing the risk associated with issues subawards to non-University partners.
Participates in a leadership role by representing sponsors award accounting issues on all Banner system changes/enhancements during system implementations/upgrades.
Coordinates proper utilization of Envisions with Sponsored Projects Administration.
Assists with designing, planning, and implementing Banner Billing for all sponsored funds.
Maintains oversight of the sponsored award accounting/budgeting systems and internal accounts receivable/billing systems, which includes continual analysis and review assuring the validity of data and functionality of the systems.
Analyzes on a continuing basis University policy related to effort reporting.
Revises such policies to ensure they are in compliance with federal regulations and are effective with respect to campus needs or concerns.
Develops and revises procedures for surveying the effort of all faculty and staff in extramurally funded projects based on established University policies.
Ensures that such procedures are documented and communicated to faculty and grant personnel.
Ensures that periodic effort report surveys are carried out and that results of those surveys are adequately reconciled to actual charges recorded in the University’s books and records, which includes the preparation, distribution, and maintenance of the original effort report.
Ensures that books and records of the University are corrected to reflect actual efforts on extramurally funded projects.
Maintains appropriate logs or other control documents to ensure all Effort Reports are returned and include the proper authorization or certification.
Develops and maintains reporting tools from banner for campus and external purposes.
Assists with the need for development of new and improved internal reports to assist the OGCA Accounting and Management staff in the effective management of cash and expenditure issues.
Adapts to changing priorities.
Regular and prompt attendance.
Ability to work schedule as defined and additional hours as required.
Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
09/18/2024
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Are you at least 18 years of age?
Yes
No
* Do you have a legal right to work in the United States?
Yes
No
* The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
Yes
No
* What is the highest level of education you have completed?
Less than High School
High School Diploma or equivalent
Associates Degree
Bachelors Degree (or will obtain within 6 months)
Masters Degree (or will obtain within 6 months)
Terminal Degree (or will obtain within 6 months)
* How many years of related experience do you have?
Less than 1 year
Between 1 - 3 years
Between 3 - 5 years
Between 5 - 7 years
More than 7 years
* How did you hear about this position?
USA website
LinkedIn
Zip Recruiter
Indeed
HigherEd Jobs
Alabama Career Center / Alabama Works
Facebook
Word of mouth
Other
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
