Job Description:

*Make a difference, protect lives, and achieve your dreams. *Build your career with the industry-leading fire, life safety and security company.
In 2024, Cox Fire joined the Pye-Barker family of companies. This acquisition aligned Cox Fire with a broader network of fire protection services, strengthening its ability to serve clients with even greater resources and expertise. Under the Pye-Barker umbrella, Cox Fire continues to uphold its founding principles while leveraging the support of a national organization dedicated to life safety and fire protection services across the United States.
Cox Fire Protection was founded in 1984 by Ron and Linda Cox. Born from a vision that had been taking shape since 1976, the company was formed to design, fabricate, and install a wide range of fire protection systems. Over the years, Cox Fire has grown to become one of the Southeast's leading fire sprinkler contractors, earning a reputation for excellence and reliability in both the public and private sectors. As the company expanded, it opened additional locations in Jacksonville and Ocala, Florida, to better serve its growing customer base throughout the state and beyond. Cox Fire's commitment to high standards, safety, and customer satisfaction has helped the company thrive in a competitive industry, earning it numerous long-term clients and project partnerships.
 
This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization.
Provides administrative and clerical support to an assigned location, department, and/or unit.
Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

This individual will be taught permitting, assist HR with new hires, procurement and up-keep of contract jobs.
*Location:*
On-site (no remote or hybrid options)
953 NE Osceola Ave
Suite 101
Ocala, FL 34470
*Essential Duties & Responsibilities:* 

* Greets and directs clients and visitors.

* Answers phone calls and emails in a timely manner.

* Manages company telecommunications network and communicates with answering service.

* Makes appointments and referrals

* Manage data in spreadsheets and reports

* Creates and maintains office related records and reports

* Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,

* Maintains the integrity and confidentiality of confidential employee or departmental files.

* Receives, records, and distributes packages and mail.

* Manages key vendor accounts, supply inventory, and submits invoices for payment

* Compiles budget data and maintains financial records as requested.

* Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.

* Assists with projects and event support

* Assists other departments as needed

* Assists with Customer relations

* Assists with Contract creations

* Manages all branch Fire Alarm Invoicing

* Perform other duties assigned by management.

*Education/Qualifications:*

* High school diploma or equivalent required

* 2+ years of experience in office administration or a similar role

* Experience in customer service or client-facing roles
 

*Other Qualifications:*

* Familiarity with office management procedures and basic accounting principles

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

* Proficient in Microsoft Office Suite or similar software.

* Basic understanding of office equipment

* Basic understanding of clerical procedures and systems such as recordkeeping and filing

* Ability to handle complaints, inquiries, and communications with professionalism

* Ability to maintain the confidentiality of sensitive company and client information
 

*Other Duties:*

* Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

* Performs other duties as assigned.

*Physical Requirements:*

* Prolonged periods sitting at a desk and working on a computer. 

 

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*Benefits and Perks:*

* Excellent pay

* Medical, dental, vision

* Company paid life insurance

* Company paid short term disability

* 401K with employer match

* Paid vacation and company holidays

* Company vehicle (if job applicable)

Pye Barker Fire and Safety is an Equal Opportunity Employer

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