It's a great feeling to work for a company that does so much good for others around the world!



Academic Req: Required - Associate degree in business administration, paralegal studies, criminal justice, communications or related field;


Preferred - bachelor's degree in business, communications, legal studies/administration or related field.



Work Experience: Required - Five (5) years of experience in administrative/assistant support role; Preferred -Minimum of three years direct executive level management support.


The ideal candidate for the Executive Administrative position must have excellent written and communication skills, ability to carefully analyze files and data (attention to detail), possess strong organizational skills, ability to multitask and adapt in a fast paced environment and work collaboratively and independently to achieve stated goals on deadline.



Critical Action Items & Measurable Deliverables:

1. Manage the executive team's calendar, schedule meetings, and coordinate appointments.
2. Handle correspondence, including emails, phone calls, and letters, often on behalf of the executive(s).
3. Collect, organize, maintain, and track critical information and documents.
4. Plan and organize meetings, including preparing agendas, materials, and taking minutes.
5. Process Executive Team expense reports, requisitions/invoices and track reimbursements.
6. Draft correspondence, memos, charts, etc. and proofread copy for spelling/grammar and layout to ensure the clarity and accuracy of the final copy (i.e. board packets).
7. Manage the purchase order system including tracking receipts and invoices; contacting vendors, contractors, suppliers, and the Accounting Office; and providing feedback to executive team.
8. Track project timelines, deliverables, and provide status updates.
9. Maintain necessary supplies for executive office use and handle office equipment & repairs.
10. Support executive team, as needed, with travel, itineraries, and organizing all background materials in advance.
11. Participate in scheduled meetings, as required.



Other Responsibilities:

1. Manage confidential matters for the President and executive team members including direct and frequent interactions with other executive level leaders.
2. Provide administrative support for the President and relevant Executives including maintaining the office calendar, managing internal and external correspondence, researching topics, analyzing data/files, preparing executive summaries, and coordinating with other departments and external stakeholders.
3. Track resources, leases, contract agreements and other relevant programmatic items for quality assurance.
4. Coordinate logistics such as room setup, catering, and audio-visual equipment.
5. Ensure the executive's office environment is organized and professional.



Requirements:

1. Pass a pre-employment drug screen and random drug screens throughout employment.
2. Provide proof of work eligibility status upon request.
3. Pass a pre-employment and biennial criminal background checks, as required.
4. Demonstrate computer literacy and proficiency in Microsoft Office apps: Excel, PowerPoint, and Word.
5. Demonstrate the ability to:
a. Respond sensitively and competently to the needs of diverse internal and external contacts.
b. Work collaboratively with other staff members, service providers and professionals.
c. Maintain control and professional composure in a fast-paced environment and manage accountability to multiple executive level staff at all times.
d. Maintain excellent customer service and problem solving skills to include the ability to be resourceful and think quickly on your feet.
e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team.
f. Master time management and ability to prioritize.
6. Maintain professional and ethical standards of conduct outlined in employee handbook including demonstrating respect for agency staff, children, and community members and always complying with required dress code.
7. Demonstrate a working knowledge of agency policies and procedures.
8. Maintain confidentiality in all areas of program operations.
9. Work evenings, weekends and holidays as needed or requested by supervisor.


Here at BCFS Health and Human Services, we are dedicated to building a diverse, inclusive, and authentic workplace. Please feel free to apply for this position even if your work experience and education do not align perfectly with every requirement for this job description. You may very well be the perfect candidate for this role or other ones that we have open. Thank you for your interest in joining our mission!

BCFS Health and Human Services, is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive a COVID vaccination and an annual Influenza vaccination or obtain an approved exemption from BCFS Health and Human Services, as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

BCFS Health and Human Services, is an Equal Employment Opportunity ("EEO") Employer. It has been and will continue to be a fundamental policy of BCFS Health and Human Services, not to discriminate on the basis of race, color, religion, gender, gender identity, pregnancy, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.
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EEO Statement



It our policy to provide equal employment opportunity and treat all employees equally regardless of age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, genetic information or genetic predisposition or carrier status, marital status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.


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#LI-Administrative


#LI-Mid-Senior level


#LI-Full-time