The Director of Finance position is responsible for the day-to-day coordination of the organizations accounting requirements except for Revenue Recognition and related transactions. The Director of Finance is responsible to support the VP of Finance in all accounting matters included the audit preparation and delivery of necessary account schedules. As well as ad hoc projects as assigned and that come up in the normal course of business.
Essential Functions:
Monthly Close:
Prepares End of month reconciliation for month end, including journal entries as part of the end of month and year end close process for all matters related to balance sheet.
Review and summarize general ledger activity for Balance Sheet and Income statement accounts.
Reviews Month-End check list and works with VP of Finance to ensure the list is completed and the close is timely.
Manages general accounting and internal auditing for the accurate and timely dissemination of financial management reports including, but not limited to, internal and external monthly financial statements.
Annual Audit:
Prepare schedules for the annual audit and assists with audit inquiries. For example but not limited to: schedules for fixed assets, Right of Use, Prepaid purchasing, payroll accounts. Working with colleagues ensure questions can be answered around the changes in the balance sheet.
Software use:
Be a subject matter expert in SAGE/Intacct being able to solve day to day issues along with assistance from Armanino.
Policy and Procedures:
Position is fully informed and familiar with internal controls, policies, and procedures. Reviews and updates VP of Finance on changes or issues, working with VP of Finance to ensure that all Policy and Procedures are current and communicated to the JCVI community.
Informs VP of Finance on any policy violations and implements any updates or changes as communicated by the VP of Finance.
Oversight of fixed assets including researching government owned property, disposal approval, net book value, inventory management (including bi-annual fixed asset inventory), property taxes and filings. Provide fixed asset schedules needed to support insurance renewals and claims.
Cross -Functional Training:
Payroll.
Supervision:
Supervision of Accountant 1 and Payroll Manager.
Prerequisites:
Bachelor’s degree in accounting; 5 plus years of accounting experience. Biotech, research institute and/or non-profit industry experience preferred. Must have strong accounting System (INTACCT/SAGE highly desirable) experience desired. Advanced Excel skills are essential. Good inter-personal and communication skills are required.
Strong computer aptitude, including experience with word process and spreadsheet.
System experience in INTACCT/Sage and ADP highly desirable.
High level of discretion for confidential work and information; ability to appropriately handle critical information and sensitive situations.
Strong interpersonal skills: ability to effectively interact with all levels of staff and external contacts; ability to work as an effective team member.
Excellent organization and time management skills allowing for flexible response to handle a variety of tasks and shifting priorities.
Proficiency with standard administrative procedures, office equipment and strong mathematical skills required.
Cooperative and service-oriented attitude: must be able to work under pressure and maintain a professional demeanor using sound judgement to effectively solve problems within the scope of the position.
High level of initiative and ability to work with minimum supervision.
Expert knowledge of accounting and financial principles, regulations, and best practices. Excellent understanding of governmental guidelines, tax laws that affect the company.
Work Environment
The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Moderate noise (i.e. business office with computers, phone, and printers, light traffic)
Ability to work in a confined area.
Ability to sit at a computer terminal for an extended period.
Physical Demands
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment
Specific vision abilities required by this job include close vision requirements due to computer work
Light to moderate lifting is required
J. Craig Venter Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.
