JOB DESCRIPTION



Register and transmit internal, vendor and client documentation for the project. • Check documentation to ensure that formats comply with company and client standards. • Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records. • Ensure all project documentation is imported into document management system and filed accordingly • Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner • Archiving and retrieval of historical documentation • Assist and provide assistance to Wood personnel with respect to any document management system queries • Quality check of all Documentation prior to issuing/transmitting to client • Responsible for the handling of requests for new Document numbers/hard copy documentation • Scanning, printing and copying of project documentation • Process and record accurately all technical documentation in accordance with agreed procedures • Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements • Run document control reports (if available and required) from the applied company or project document control system. • Ensure document management procedures satisfy project, client and regulatory requirements • Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS) • Monitor progress of in-house and Client reviews of technical data • Contribute to compilation of final project dossiers, as built portfolios and archiving • Establish a systematic and comprehensive Project Filing System • Produce exception reports, comment overdue reports and any other reports for Project Management review