We offer Excellent Pay, Employee Only Company Paid Health Insurance, Growth!
We are an established organization based in Anchorage, AK. with offices throughout the country, that offer our employees Excellent Pay, Employee Only Company Paid Health Insurance, and an Opportunity to Grow and be Successful.
The Company: Teya is an Alaskan Native Corporation that offers a diverse array of services that allow us the opportunity for continued growth and success in today's changing employment market.
Why Teya:
We have seen continued growth despite changing market conditions.
We offer Employee Only Company Paid Health Coverage, as well as other Health Care solutions to meet a variety of individual and family needs.
Our Mission: "To bring our clients the best possible partnering services with projects being delivered on time and on budget".
The Program Coordinator will work remotely, supporting a designated project by organizing and overseeing project tasks, timelines, and resources. This role is remote but is expected to work during Eastern Time Zone hours.
Responsibilities
Administrative
Schedule and attend meetings and take detailed minutes, document key decisions and action items, and distribute notes to participants.
Prepare and distribute project-related documents, such as status reports, meeting minutes, and progress updates.
Maintain accurate and organized project documentation, including project plans, schedules, and reports.
Ensure that project deliverables meet quality standards and adhere to project specifications.
Provide administrative support to the Project Manager, Program Analyst and Facilitator, and committee and sub-committee members as needed.
Manage project-related correspondence and documentation.
Monitor resource mailboxes daily and ensure timely communication and accurate tracking for all incoming and outgoing correspondence.
Asist the Program Analyst and Facilitator with the set-up and maintenance of an online information gathering tool for collaborative use by committee and sub-committee members and stakeholders.
Virtual Meeting Coordination
Complete virtual meetings and webinars set-up and scheduling utilizing Zoom.gov to include breakout rooms, polling, recording, and compliance.
Provide coordination and technical support for virtual meetings that consist of varying numbers up to 200+ participants and 20+ speakers with an estimated 6 large scale and 18 small scale meetings conducted per year.
Prepare and disseminate all meeting materials including announcements, calendar invites, materials, summaries, and final recordings.
Create, compile, and edit PowerPoint presentations for virtual meetings combining various source documents from multiple representatives during the planning process.
Coordinate virtual presenter logistics including collecting bios, headshots and questions and compiling into a master deck.
Create a full meeting run of show that details responsibility for each element.
Support the Program Analyst and Facilitator in preparing, finalizing, and disseminating all materials in prep for virtual meetings.
Provide technical support to invitees in registering and/or accessing virtual meetings.
Assist in preparing post-meeting reports including analytics and action items.
Qualifications
Minimum 5 years of experience in project coordination/support
Advanced Microsoft Office (i.e., Word, Excel, Outlook, OneNote, and PowerPoint)
Minimum 3 years of experience setting up and supporting virtual meetings
Zoom certification preferred (but not required)
Excellent organizational and time management skills which include communication and interpersonal skills, and ability to work in a fast-paced environment that demands flexibility and innovation.
Ability to grasp new concepts quickly and integrate into day-to-day tasks
Strong attention to detail and highly organized
Friendly and professional demeanor
The ability to multitask and work independently with minimal supervision
This position is remote, but working hours are during the eastern time zone
The Location: REMOTE, EST working hours!
Teya is a federal government contractor and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Candidates seeking reasonable accommodation in the recruitment or employment processes should contact Human Resources at recruitment@teyacompany.com.
