The Project Administrator will support the Project Manager and project team in the planning, execution, and completion of projects. This role involves coordinating project activities, managing schedules, and ensuring that all project documentation is up-to-date and accurate. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.
RESPONSIBILITIES
Project Coordination:
Assist in the development and maintenance of project schedules.
Coordinate project meetings, including preparing agendas and taking minutes.
Track project progress and update project plans as necessary.
Documentation and Reporting:
Maintain project documentation, including project plans, status reports, and risk logs.
Prepare and distribute regular project status reports to stakeholders.
Ensure all project documentation is stored in an organised and accessible manner.
Communication:
Serve as a point of contact for project team members and stakeholders.
Facilitate communication between project team members and external stakeholders.
Address and resolve any issues or conflicts that arise during the project life-cycle.
Resource Management:
Assist in the allocation and management of project resources.
Monitor project budgets and expenditures.
Ensure that project resources are used efficiently and effectively.
Quality Assurance:
Support the Project Manager in ensuring that project deliverables meet quality standards.
Assist in the identification and mitigation of project risks.
Conduct regular reviews of project processes and suggest improvements.
QUALIFICATIONS
Proven experience as a Project Administrator or in a similar role.
Proficiency in Microsoft Office software (e.g., MS Teams, Outlook, Excel, Word).
Strong organisational and multitasking skills.
Excellent communication and interpersonal skills.
Attention to detail and problem-solving abilities.
Ability to work independently and as part of a team.