Position Title: Assistant Director of Development, Academic and Donor Engagement
Req ID: 66821BR
School or Unit: Alumni Affairs and Development
Description: Job Summary
Alumni Affairs and Development (AA&D)
Alumni Affairs and Development is a dedicated team supporting Harvard's advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.
Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.
AA&D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP).
The Academic and Donor Engagement (ADE), Faculty of Arts and Sciences (FAS) team manages and implements donor engagement strategies and activities by facilitating coordination between the development office and the FAS Dean, SEAS Dean, academic deans and faculty, senior academic administrators, and development leadership. The supports event content and programming, manages development trips for the aforementioned constituencies, and assists in the strategic development and execution of leadership engagement committees and their activities across the FAS.
This position will sit within ADE and report to the Director of Development. In partnership with fundraising colleagues, this position oversees the identification, recruitment, coordination, preparation, and follow up for an assigned portfolio of FAS academic partners for development activity, including donor meetings and events. This position is responsible for developing a strong understanding of divisional priorities and working with academic deans to identify faculty who can effectively convey priorities, represent cutting edge research, and align with prospect interests. This position serves as a principal point of contact to FAS faculty and leaders who participate in FAS development activity. This position also maintains a portfolio of event program creation. Responsible for communication, coordination, travel planning, brie?ng, and follow-up with faculty and senior academic leaders related to their involvement with FAS development with the support of a coordinator.
This role is a one year time-limited position from the start date.
Position Description
Serves as a principal contact for FAS development activity. Identi?es and recruits faculty and senior administrators for development-related activity. Ensures strategic use and acknowledgement of faculty development involvement, including identifying and coordinating opportunities for collaboration within the FAS Development organization.
Develops speaker/academic programming and content for a range of development events, working closely with fundraisers and event planning colleagues. Oversees brie?ng process (in-person and written) and follow-up for speakers.
Manages information ?ow and decision-making processes, including collaboration with other development departments and Harvard academic o?ces. Researches, identifies, and vets newer faculty for participation in development programming.
Works with the Director to develop fiscal year plans for assigned academic leaders and administrators including virtual visits, travel plans, event participation, and other FAS development needs.
Partners with fundraisers to develop and prioritize meeting pipelines for administrators and strategizes with fundraisers for one-off faculty requests that drives donor strategy and FAS fundraising priorities.
Plans and leads monthly meeting with academic leaders and their respective teams. Sets agenda, determines appropriate attendees, and provides oversight on next steps and internal communications.
Oversees the work of a coordinator who supports development activity of assigned portfolio. Oversight of specifics tasks includes but not limited to: outreach, scheduling, itinerary creation, meeting preparation, pipeline maintenance, data maintenance/audits, and Advance entry
Coordinates and communicates with fundraisers on donor engagement strategies. Works to ensure that strategies are developed/implemented in ways that advance the fundraising priorities of the FAS and University.
Writes, reviews/edits, and distributes event and prospect meeting brie?ngs.
As needed, responsible for donor engagement and team process projects at the direction of the Director.
Attends planning meetings, training sessions, events, and conferences as necessary.
Cultivates favorable working relationships with institutional and external constituencies. Provides highest level of client service.
The above covers the most signi?cant responsibilities of the position. It does not exclude other duties, the inclusion of which would be in conformity with the level of the position.
Basic Qualifications
Bachelor's degree or equivalent work experience required
A minimum of 5 years relevant work experience; preferably in a fundraising and/or academic environment
Proven ability in project management
Knowledge of Microsoft Office software
Occasionally work additional evening, weekend hours, and limited travel
Additional Qualifications and Skills
Must be highly organized, detail-oriented, and have strong interpersonal and communication skills.
Ability to establish and promote good working relationships with alumni, colleagues, faculty, administrators, and students.
Must be ?exible and possess the ability to handle multiple tasks accurately under deadline pressure.
Proven ability working in a complex organization and making informed decisions in the context of strategic organizational goals and policies.
Must be able to work independently and take initiative. Must have ability to handle con?dential materials with discretion.
Must be a professional, proactive, creative, collaborative, conscientious, and results-oriented individual. Should have ability to think strategically and conceptually, and display sound judgment.
Solid computer skills in a PC environment with the capability to master new software applications and technologies, including database management.
Must be energetic, motivated to learn and open to change.
Excellent speaking, writing, and client service skills required. Professional phone etiquette required.
Additional Information
This role is a one year time-limited position from the start date.
It requires a 3 month orientation and review period.
Please include a cover letter with your application.
To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.
Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.
COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
LinkedIn Recruiter Tag (for internal use only)
#LI-JP1
Department Office Location: USA - MA - Cambridge
Job Code: 300057 Development Professional
Job Function: Alumni Affairs and Development
Work Format: Hybrid (partially on-site, partially remote)
Sub Unit: ------------
Salary Grade: 057
Department: Alumni Affairs and Development
Union: 00 - Non Union, Exempt or Temporary
Time Status: Full-time
Pre-Employment Screening: Education, Identity
Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
