Posted in Other 9 days ago.
Location: Hiram, Georgia
Facility: Paulding Hospital
Job Summary:
Fulltime Day Shift Admin Secretary to RN Leadership at Wellstar Paulding
Magnet Designated campus growing in a culture of care and compassion
The Administrative Assistant I provides standard and routine administrative and clerical duties for the Director and Assistant Directors of the department, including but not limited to collecting/consolidating/distributing department statistical data, preparing documents for presentation, faxing/receiving documents, and ordering/maintaining records of purchase. Maintains all office files including policy and procedures. Assists with department budget preparation and distribution and various staffing reports. Attends monthly management/ staff meetings and records/distributes minutes. Assists in other various operational duties including but not limited to, meeting scheduling, routing phone calls and communication and ordering supplies.
Core Responsibilities and Essential Functions:
Operations
- Provides administrative support to ensure efficient daily operations of department
- Oversees office operations and ensures office activities comply with policies and procedures.
- Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
- Prepares charts and graphs for reports and presentations.
- Reviews incoming correspondence and identifies items of special interest to management;
- handles routine correspondence and prepares appropriate responses
- Screens items that can be routinely handled and prepares appropriate responses.
- Organize and manage comprehensive schedules
- Prepare and revise documents including presentations, emails, reports, and agendas
- Assist with developing presentations and meeting materials
- Set up efficient systems to organize work flow including but not limited to filing, incoming and outgoing mail and correspondence, to-do lists and emails
- Prioritize and facilitate Leadership projects
- Maintains databases and spreadsheets; may also analyze data and design/generate associated reports
- Create and maintain spreadsheets for tracking various department data, information, requests and supplies.
- Compile financial, statistical data and reports as assigned. Office Administration
- Orders office supplies and maintains inventory
- Ensures office machines (e.g. phones, printers, copiers, and fax) are in working order and may perform routine troubleshooting, as needed
- Provides oversight for general day-to-day office operations
- Coordinates meeting spaces and arrangements
- Ensures administrative and procedural processes are upheld
- Addresses administrative and procedural issues as needed
- Monitors and tracks expense transactions, at times against a stated budget
- Assists with routine human resources activities (i.e., new employee orientation, maintenance of personnel files, updates to Human Resources)
- Prepares or assists in the preparation of budgets, proposals, status reports and financial statements
- Reviews and processes expense reports for leadership and staff Communication Development and Production
- Prepares correspondence and communication materials
- Oversees production of communication pieces including proofing and dissemination
- Uses word and data processing software to complete necessary correspondences, database entries, and reports
- Responds to emails and phone calls promptly and professionally
- Manage follow up communication on issues and provide reminders
- Attends monthly management/ staff meetings and records/distributes minutes
Required Minimum Education:
Wellstar Health Systems
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Wellstar Health Systems
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Wellstar Health Systems
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