Job Description:
B. F. Saul Company Hospitality Group is a subsidiary of the largest private real estate company in the Washington, D.C. area, and has been in operation for over 130 years. The Hospitality Group operates a portfolio of more than 20 business class hotels with top brands from Intercontinental Hotel Groups, Marriott International, Hilton, and Best Western Hotels: along with The Watermark Hotel, The Hay-Adams Hotel, and Perch Putt. These properties are operated by a team of more than 1,000 enthusiastic hospitality professionals! The Administrative Assistant provides dynamic administrative support to the Human Resources department and performs a variety of operational Human Resources tasks to support the team's efforts in recruiting, training and development, and engagement across the 8 hotels in the Dulles region. This role reports to the Area Director of Human Resources and engages consistently with various members of the Company. The hours for this position are Monday - Friday, 8:30am - 5:00pm.
Responsibilities:
Prioritize direction from multiple sources and handle multiple administrative tasks simultaneously
Communicate via email and phone to conduct reference checks, background checks and other recruitment tasks as directed. Proactively coordinate the weekly Onboarding schedule for new hires and assist with orientation sessions.
Maintain and organize the HR filing system; ensure accuracy and completeness of confidential employee files and records; and file and retrieve documents
Responsible for the coordination of the monthly employee birthday and anniversary calendar
Assist with processing new hires and terminations across the region; prepare and distribute related notifications
Partner with the department leaders to routinely update the company phone list and calendars
Perform administrative tasks as needed to assist employees or as directed by HR leaders
Organize and sort daily mail
Assist the HR team with planning several employee events throughout the year
Provide backup support to the HR Team across the region as needed
Qualifications:
Skills and Abilities:
Bilingual in Spanish preferred
Superior verbal and written communication skills
Excellent people skills with demonstrated ability to develop and maintain professional relationships
Maintain a high level of confidentiality and discretion
Ability to be resourceful while completing tasks and projects
Desire to work collaboratively in a team
Strong attention to detail and work ethic
Ability to prioritize tasks and successfully manage multiple deadlines
Proficiency in all components of Microsoft Office
Experience: Minimum of two years of providing administrative support in a professional environment required. Previous experience in a human resources environment is highly desirable. Experience with HRIS and ATS systems is a plus, specifically UltiPro and Lever
Education: Bachelor's Degree preferred
B. F. Saul Company Hospitality Group is proud to be an equal opportunity workplace dedicated to pursuing and hiring diverse professionals. Equal Opportunity Employer/Veterans/Disabled
