Provide cost control administrative support to the Regional Facility Engineering Department. Provide administrative support to Regional Project Managers and the Construction Manager(s) for major capital projects. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.Minimum
Strong accounting and/or bookkeeping background
Knowledge of procurement systems and mainframe accounting applications.
Excellent organizational and follow through skills
Proficiency in use of Microsoft Office programs
Excellent verbal and written communications skills
Ability to handle multiple tasks; work independently and meet deadlines
Ability to become proficient with E-Pro (Corporate purchasing and invoicing)
Knowledge of construction contract procedures and lien release requirements
Ability to travel independently
Desired
Construction knowledge
Proficient in E-Pro
Assist regional facility engineering project managers with tasks related to new store and remodel projects.
Assist in preparation of project estimates and Capital Appropriation documents.
Maintain computerized cost control on all projects as assigned.
Support and administer the Standard Order Guide.
Generate requisitions and purchase orders as needed for projects.
Follow up and expedite ordered equipment for project team.
Distribute weekly receiving reports to all project managers for the assigned division(s) in the region.
Key all receipts indicated on the weekly receiving reports provided by the project managers.
Monitor ePRO Invoice Exception Summary Report daily for invoice discrepancies and aging invoices.
Act as liaison between RASC and Regional Facility Engineering to insure proper invoice payment.
Assist Project managers with monthly cost reviews.
Verify appropriate documentation of payment requests from contractors (lien releases, etc.). (Level 15)
Maintain accounts payable and other miscellaneous filing, as required.
Verify the payment status for vendors in the Vendor Book.
Provides liaison between General Office procurement and project managers/construction managers.
Back up to the Regional Lead Cost Control Administrator. (Level 15)
Back up to other cost control administrators when necessary.
Be the SiteFolio "Super User" supporting the department in regards to the use of Site Folio (where applicable).
Track and order Direct Buy equipment for the division/region.
Research for project closeout which includes but not limited to reconciling PO liability.
Issue local checks as required.
Must be able to perform the essential functions of this position with or without reasonable accommodation.
