Job Description:

Sponsored Projects Administrator (Pre-Award)

The Sponsored Projects Administrator will provide high quality pre-award support for sponsored research to assigned departments in the Dietrich School. Responsibilities include budget development, coordination and preparation of non-technical proposal documents both internally and with external collaborators, entry and upload of proposal information into external sponsor systems and portals, preparation and submission of final proposal documents in PERIS, and logging information on submitted proposals into an internal database. The majority of proposals are submitted to federal sponsors, and a deep understanding of federal policies such as Uniform Guidance, the NIH Grants Policy Statement, and the NSF PAPPG are essential for this position. Proposals may involve human subjects, vertebrate animals, biohazardous materials, international collaboration, and other factors requiring special approvals, and as such a strong familiarity with university offices relating to research administration is equally important. The ability to prioritize effectively, work on multiple tasks at once, and maintain composure in high-stress situations are all crucial to succeed in this position.

Job Summary

Prepares and submits moderately complex grant, contract, and budget proposals. Drafts and negotiates contractual arrangements, procurement proposals, subcontracts, and budgets. Conducts complex cost analyses and oversees invoice processing; analyzes financial documentation and reviews routine reports. Monitors grants, budgets, and contractual arrangements and prepares moderately complex pre-award applications and reports. Provides policy and procedural interpretation and resolves complex issues.

Essential Functions

Will use a computer extensively. S/he must be capable of verbal, written and electronic communication.

Physical Effort

Position sedentary. Able to type for long periods of time (3-4 hours per day).

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Grants & Contracts Specialist III (Pre-Award)

Job Family: Research

Job Sub Family: Grants & Contracts

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 2

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8am - 4:30pm

Work Arrangement: Monday - Friday, 8am - 4:30pm

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI249122099

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