Williams Lea is hiring for a Hybrid Accounts Payable Associate for our Wheeling, WV office to work Monday to Friday 9:00 am to 6:00 pm!
Pay: $17.25/hour
Benefits:
Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
401k Retirement Savings Plan Including Employer Match
Paid Time Off (PTO)
Life Insurance
Paid Parental Leave
Short-term & Long-term Disability
Healthcare & Dependent Care Flexible Spending Accounts
Domestic Partner Coverage
Commuter Benefits
Legal Assistance
Employee Assistance Program (EAP)
Company Provided Parking
Additional Employee Perks and Discounts
The Accounts Payable Associate will be responsible for all aspects of cash payments. Ensures the efficient, accurate, and timely processing of payables in accordance with established guidelines and procedures.
Job qualifications
High school diploma or equivalent required. Associate Degree or advanced degree preferred.
1-2 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.
Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred
Must be proficient in MS Office and spreadsheet software applications
Proven customer service skills required to create, maintain and enhance client relationships
Excellent organizational skills and ability to manage multiple assignments simultaneously
Ability to maintain confidentiality of sensitive materials/documents
Attention to detail, time management and problem-solving skills
Strong written and verbal communication skills necessary
Ability to maintain professional composure when working with immediate deadlines
Ability to work both independently and collaboratively as part of a team
Ability to work in a fast-paced environment
Customer service experience
Job duties
(* denotes an "essential function")
*Prepares financial reports by collecting, analyzing, and summarizing account information and trends
*Maintains accounting ledgers by posting account transactions
*Verifies accounts by reconciling statements and transactions
*Resolves account discrepancies by investigating documentation, issuing stop payments, payments, or adjustments
*Maintains financial security by following internal accounting controls
*Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment
*Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received
*Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals
*Review requests for compliance with policies and/or procedures; escalate concerns to supervisor
*Use established procedures, standards and formats to complete expense processing requests to client satisfaction
*Responsible for setting up new vendors
*Responsible for all vendor maintenance
*Performs audit functions for all invoices and any expenses above the firms designated threshold amounts
*Monitor and ensure purchase orders are adjusted timely and accurately
*Prepares, posts, verifies and records payments and transactions.
Create and maintain required spreadsheets to track/monitor various functions as needed.
Contributes to team effort by accomplishing related results as needed
Assists client personnel in resolving Accounts Payable issues
Special projects as assigned
Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.
Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.
We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.
It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.
Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.
