We are excited to share once again TranSystems has been recognized as a top 100 design firm by Engineering News-Record in 2024. TranSystems is committed to building strong relationships with our clients, partners, and communities, because we believe we can go farther together. We act with integrity, use resources wisely, and proactively enhance projects with new thinking for sustainable infrastructure solutions. Our team incorporates these core values every day: All-In Always - Passionate Problem Solvers -Driven to Serve.
Interested in joining our team? Great! We’re looking for top talent to grow with our firm.
Responsibilities
What you'll be challenged to do:
Assists the Regional Business Operations Manager (RBOM) for their Area with the business, administrative, operational, and financial management of the offices within their Area. This includes but not limited to budget control, record keeping, and financial matters.
General Responsibilities:
Assists the RBOM with communicating and carrying out the mission and objectives of the firm and executing the company’s Strategic Plan and budgeted operational plans within the offices in their respective Areas.
Assist PM with review of annual goals and objectives prepared by the TL’s(TL) within each office and works with TL’s and RBOM to monitor financial and project performance to insure the overall success of projects and the office.
Provides day-to-day supervision and support of the Administrative staff located in each of the offices within their respective Areas including:
Communicating performance expectations;
Providing ongoing feedback related to their ability to successfully achieve the expected results;
Conducting quarterly BPM performance reviews; and
Approving of their respective Administrative staff’s weekly timesheets and Expense Reports in support of RBOM.
Studies procedures and makes recommendations to improve project and office efficiency and performance.
Evaluates the services of vendors and the quality of items purchased.
Continuously maintains and evaluates equipment leases, including vehicles, computers and furniture and coordinates the office facility needs with building owner/landlord.
Conducts in-service sessions as necessary to keep all TL’sinformed as to the proper procedures for use of equipment, standard forms, filing, copying, mail, equipment acquisitions, time and expense logs, etc.
Produces weekly/monthly project reports and provides information to TL’s and RBOM.
Keeps close attention focused on the reports from the accounting department, and advises the RBOM and TL’s whenever variances in profit objectives appear to be a future possibility.
Monitors accounts receivable, holds, utilization and write-offs. Works with Project Managers, TL’s and Client Managers to determine appropriate plan to ensure accounts receivables are paid in a timely manner.
Assists RBOM in preparing annual operating budget for each office in their Area. Maintain total awareness and/or execution of corporate policies and procedures to assure consistent compliance is maintained by all staff.
Coordinates with staff to distribute monthly manpower report and assists RBOM and TL’smonitor and manage the labor force of the offices within their designated Area to insure that it is appropriately sized for the volume of work being delivered.
Assists in overall administrative training.
Approves accounts payable in the absence of RBOM.
Communicates timely and effectively with their DO, Managing Principals, and TL’s within their Area, and other members of the Senior Management and Corporate Management Team.
Core Competencies
Ability to understand and clearly communicate the mission and objectives of the company to all levels of employees within the offices in their designated Area.
Ability to understand and analyze our business financial and project reports and communicate the results of these reports and any potential problems to various levels within the company in a timely and effective manner.
Strong understanding of our business and office operations.
Understanding of Project Management and processes for: Project/Phase/Task assignment, Budgeting, Scheduling & Report preparation and printing to assist the Project Managers and Team Leaders.
Ability to define and solve operational problems and issues in a timely and effective manner.
Applies mature judgment to issues, gathers sufficient information, and exercises keen insight to make confident and timely decisions.
Demonstrates a natural inclination to take charge, appear confident and comfortable in their leadership role, and display poise with a variety of people and situations.
Demands high expectations of self and others. Keeps others focused on actions designed to meet key business objectives, including quality and customer service.
Recognizes when change is needed and leads the change process in a way that turns resistance into acceptance.
Knows when to share information that promotes employee morale, empowerment, and productivity. Allows, and even encourages, disagreement. Creates open channels of communication. Listens attentively.
Lets others know in a timely, straightforward, and constructive way how well they have performed and if they have met expectations. Resolves conflicts in a constructive manner.
Works well under stress and pressure, bounces back from disappointment, learns from successes and failures, maintains perspective, and is not easily discouraged in the face of adversity.
Bases decisions on a high standard of ethics and principles, backs up words with actions, and is scrupulously honest.
Supervisory Responsibilities
Creates performance expectations and provides ongoing formal and informal performance feedback to the Administrative staff within the offices in their designated Areas.
Qualifications
What you bring to our firm:
Bachelor's degree in a related field (i.e. Business Administration) preferred with a minimum of 10 years experience in a variety of responsible business positions, including marketing, human resources, information technology, and accounting.
Previous experience with transportation consulting or professional services preferred.
Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.
Featured Benefits:
Hybrid (in-person and remote) work environment.
Comprehensive health benefits package including wellness, maternity/paternity leave, and employer paid AD&D, STD, and LTD.
401(k) company match
Vacation accrual separate from sick time.
Eleven (11) paid holidays for 2024 with the option to substitute 2 holidays for employees to celebrate other day(s) of significance.
Six (6) day winter break in 2024 that is included in the paid holiday schedule.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hand and fingers to operate a computer keyboard, mouse, and telephone keyboard. The employee frequently is required to stand, walk, talk or hear, and drive a car. Specific vision abilities required by this job include ability to adjust focus.
For individuals assigned and/or hired to work in California, Colorado, or NY City, TranSystems is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the State of California and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; internal peer equity; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At TranSystems, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $53.00/hr.
TranSystems is proud to be an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).
As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve. TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background. We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.
Recruiters or staffing agencies: TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.
