Shepherd Center, located in Atlanta, Georgia, is a private, not-for-profit hospital specializing in medical treatment, research and rehabilitation for people with spinal cord injury, brain injury, stroke, multiple sclerosis, spine and chronic pain, and other neuromuscular conditions.
Join us in our mission to help people with a temporary or permanent disability, rebuild their lives with hope, independence and dignity, advocating for their full inclusion in all aspects of community life.
At Shepherd Center, you'll discover a diverse and inclusive environment, enlightened leadership, a culture of teamwork, professionalism and mutual respect. If you are seeking career advancement, continuing education opportunities coupled with a welcoming and fun workplace, competitive compensation and employment benefits, visit our careers page to explore current openings.
The Accounts Payable Specialist supports the Controller and Financial Services department in carrying out the responsibilities of the department and the overall goals of the organization. The position must have a good understanding of all aspects of accounts payable. Routine responsibilities include but are not limited to: Reviewing invoices submitted for payment, performing check runs and coordinating check signature and distribution, managing the credit card and expense reporting processes, performing assigned month end closing duties, and carrying out other duties as assigned.
JOB RESPONSIBILITIES
Reviews and provides initial approval for invoices submitted for payment. In particular, reviews account coding for accuracy.
Creates ad hoc payments (with appropriate approvals) as necessary.
Reviews and provides initial approval for expense reports and requests for employee advances. Ensures accuracy of submission and compliance with required documentation.
Reviews and verifies tax information for new vendor requests.
Serves as a resource for questions and training for internal customers.
Performs check runs and coordinates signatures on checks. Upon completion, also distributes checks.
Continuously follows up on any uncashed checks such that uncashed checks exceeding 90 days are minimal. Assists with unclaimed property reporting.
Provides support for the annual 1099 reporting process.
Enters wires into the accounting system.
Manages the organization's corporate credit card processes.
Continuously reviews the AP aging report. Manages outstanding invoices such that payments are made timely.
Manages the related processes with Repay, our payment vendor that pays a portion (i.e.,
Performs account reconciliation and/or analysis as required.
Manages record retention and storage processes for the Financial Services department.
Performs purchasing of supplies for the Financial Services department.
Completes ad hoc projects.
Performs other duties as assigned.
Practices proper safety techniques in accordance with Center and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.
Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process.
REQUIRED MINIMUM EDUCATION
High School Diploma
REQUIRED MINIMUM CERTIFICATION
No professional certifications required
REQUIRED MINIMUM EXPERIENCE:
Minimum of five years' experience in accounts payable.
REQUIRED MINIMUM SKILLS
Must be proficient in Office 365, particularly Excel. Experienced in general ledger applications.
Workday experience a plus.
Strong attention to detail and accuracy.
Proven ability to adhere to deadlines.
Must be self-directed with good problem-solving and organizational skills.
High degree of judgement and independent decision-making.
Highly motivated with a positive attitude.
Ability to plan, manage and evaluate multiple priorities.
Communicates effectively using timely verbal, non-verbal and written communication.
Willingly adapts to changing work demands and work environment.
Maintains congenial working relationships with peers.
Must be able to work in team environment and maintain professional demeanor.
Strong customer service attitude and philosophy.
PREFERRED QUALIFICATIONS
N/A
PHYSICAL DEMANDS
Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time or exerting up to 15 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body.
WORKING CONDITIONS
No potential for exposure to blood and body fluids.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.
